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Businesses rely heavily on data for their daily operations. They use it for everything, from building client relationships to developing marketing strategies and so much more. But without data backups, businesses risk losing data in case of a disaster. Every business owner must develop a robust backup plan for their business, which includes implementing any or all of the following solutions.

USB flash drives

USB flash drives are data storage devices that include flash memory with an integrated USB interface. These devices are not just inexpensive and portable, but they can also be used to back up data from several computers.

However, USB flash drives are easy to misplace, which is why they’re not suitable for long-term data storage. They are better used as intermediate backups.

External hard drives

External hard drives are portable hard drives that can be connected to a computer through a USB port. These devices have the lowest cost per gigabyte compared to other backup devices and boast quick transfer rates, allowing users to back up a large amount of data within seconds.

One of the drawbacks of using external hard drives is that you’ll need to update your backups regularly to include new files. There’s also the risk of the device being misused or stolen. For example, an employee might use the drive for storing personal files or take it with them when they quit.

Network-attached storage (NAS)

NAS is a dedicated server for storing data, and it can also be used as an email server. It has its own IP address and can operate either wired or wirelessly. NAS also offers data redundancyㅡ it generates a backup of your backups, ensuring that your files are fully protected.

On the downside, NAS can’t be scaled beyond system limits. This means that you have to purchase additional hard drive bays if you need more capacity. NAS is also vulnerable to malware, and you have to configure it a certain way to keep it protected.

Cloud storage

Cloud storage is becoming increasingly popular among businesses because of its many benefits. For one, it allows users to access their data from anywhere using any internet-connected device. It also enables businesses to pay for only the resources they use. Lastly, cloud service providers (CSPs) handle the installation, management, and maintenance processes themselves, allowing you to focus on more important business matters.

However, some CSPs don’t implement sufficient security measures on their systems, potentially exposing data to cyberthreats. This makes cloud storage an unsuitable solution for medical practices, law firms, and other organizations that handle sensitive data. To use the cloud, businesses in these sectors must find a service provider that implements top-of-the-line cybersecurity protocols and specializes in data regulations compliance.

Choosing the best backup solution has far-reaching impacts on your business. Each method or device has trade-offs, which is why you need to select the one best suited to your business’s needs. Enlist the help of our experts to ensure you make the right choice.

If you are looking for an expert to help you find the best solutions for your business talk to GCInfotech about a free technology assessment

Published with consideration from TechAdvisory.org SOURCE

Over the past several years, the debate about cloud technology in business has moved away from “Is it a safe option?” to “How can I move more of my tools to the cloud?” There is an overwhelming number of options and many business owners don’t know where to start. If that’s the position you find yourself in, we recommend starting with six basic tools.

Email

Every business needs email. And while there are plenty of non-cloud options to choose from, they require a lot of maintenance. Opting for cloud-based email means you pay for the service without worrying about hardware requirements or software updates. These issues, among others, will be handled by the provider and backed by service level guarantees.

File storage

Storing company files in the cloud is a great way to give employees more mobility and flexibility. Everyone can access information from almost any internet-enabled device without compromising security, since providers include things like encryption and multi-factor authentication as part of the monthly service fee.

You can opt for either DIY cloud storage such as Microsoft’s OneDrive and Dropbox or a slightly more expensive managed solution that will provide customization opportunities and regulatory compliance management.

Document creation and collaboration

It’s easy to confuse apps like Office 365 and Google Docs with cloud file storage but they’re not the same. What sets them apart is whether or not you can edit documents stored on these platforms. In most cases, multiple users can alter the same document simultaneously and see mirror images on their screens even if they’re hundreds of miles apart.

Between faster document turnaround times and fewer separate versions of files, there’s no reason to keep everything offline. Business owners used to worry about security but vendors today invest 100 times more resources in protecting client info than a small operation could ever match.

Server hosting

Whether your business requires a single low-scale server or several high-powered ones, it’s becoming harder to justify maintaining those at your physical location. They’re too finicky and expensive compared to their cloud alternatives.

Server hosting enables you to accomplish via an app all that you could with in-house hardware. The costs are also spread out month to month rather than all at once during the setup phase.

Backup and recovery

The entire basis of cloud technology is that you have total access to hardware and software that’s located far from your office. That makes things like cloud file storage and server hosting perfect for recovering from a disaster. If a natural disaster or cyberattack renders your office inoperable, all you need to do is log in to your cloud platform from somewhere else.

If you are looking to move your business into the cloud, we have a broad range of products tailored to small businesses.

To learn more about how to safeguard your business, or if you are looking for an expert to help you find the best solutions for your business talk to GCInfotech about a free technology assessment.

Published with consideration from TechAdvisory.org SOURCE