Outlook

Microsoft Outlook comes with a raft of features that make managing your busy schedule and boosting your productivity easier. If you find Outlook’s myriad capabilities a little overwhelming, don’t worry — these tips and tricks will have you using Outlook like a pro in no time.

Organize your inbox

Is your Outlook inbox getting a little too cluttered for your liking? Use the Clean Up feature to tidy up your inbox.

From your inbox, click the Home tab and choose from one of three Clean Up options:

  • Clean Up Conversation – reviews an email thread or a conversation and deletes redundant messages
  • Clean Up Folder – reviews conversations in a selected folder and deletes redundant messages
  • Clean Up Folder & Subfolders – reviews all messages in a selected folder and any subfolders, and deletes redundant messages in all of them

Ignore conversations

Besides redundant messages, group conversations that aren’t relevant to you can clutter up your inbox. The Ignore button helps you organize your inbox and focus on relevant emails.

To activate this feature, select a message, then click Home > Ignore > Ignore Conversation. You can also do this by opening a message in a new window and clicking Ignore under the Delete function. You can easily revert this action by going to the Deleted Items folder and clicking Ignore > Stop Ignoring Conversation.

Send links to files

This function is especially useful when you need to send large files to your coworkers or clients. You can send a link to the file instead of the file itself as well as set permissions to allow recipients to edit and collaborate on linked files in real time.

To do this, upload the file you wish to send to OneDrive. Then from the message box, click Attach File > Browse web locations > OneDrive.

Schedule a Teams meeting

Teams is Microsoft’s unified communication and collaboration platform, and it includes the Outlook add-in. This feature allows you to set up Teams meetings directly from Outlook. It also lets you view, accept, or join meetings in either app.

To schedule a Teams meeting on Outlook, follow these steps:

  1. Switch to the calendar view on Outlook. Click the New Teams Meeting tab.
  2. Add individual participants or entire contact groups to the Required or Optional fields.
  3. Type in the topic, start time, and end time of the meeting. There’s no need to add the dial-in phone numbers and conferencing IDs to the invite, as Outlook does this automatically for you.
  4. Create a message inviting the recipients to the meeting, then click Send.

Tag contacts

To get the attention of a specific person in a group email or meeting invite, use the @Mention function. This works particularly well for emails sent to multiple recipients or if you want to convey the urgency of your message.

In the body of your email or invite message, type the @ symbol followed by the name of the person you want to tag (e.g., @johndoe). Doing so will highlight the name in the message and automatically add it to the To line of your message.

You can also search for messages you’re tagged in by selecting Filter Email from the Home tab, and then clicking Mentioned.

These are just some of the things you can do to improve your Outlook experience. For more on how to get the most out of Outlook and other Microsoft products, drop us a line today.

If you are looking for an expert to help you find the best solutions for your business talk to GCInfotech about a free technology assessment

Published with consideration from TechAdvisory.org SOURCE

Windows 10 PC

Is your computer taking a lot of time to perform tasks it used to finish within seconds? Just because your unit is slowing down doesn’t mean you’ll need to spend hundreds of dollars on a replacement. We’ve compiled four ways to speed up your Windows 10 computer for free:

Prevent programs from launching at startup

Windows makes certain programs readily available by loading them at startup. While Microsoft likely has good intentions for doing this, this auto-launch feature slows down your computer. To fix this issue, you’ll need to adjust your settings.

Open the Task Manager by pressing Ctrl+Shift+Esc to see the programs that launch during startup. On the startup tab, you can easily disable any programs you don’t want launching at startup, such as media players and optional accessories that don’t have to be active all the time. But to be on the safe side, keep essential apps, such as antivirus software, enabled.

Get rid of useless applications

Having too many programs installed on your computer uses up valuable memory and hard disk space. This slows down your computer and makes the machine work harder than necessary. Quickly uninstall programs you don’t need by following these steps:

  • Tap the Windows key on your keyboard and type “Add or remove programs” (this will show you all the apps stored in your computer).
  • A link to the system settings will appear. Click on the link.
  • Select the program/s you no longer want, and click Uninstall.

Once you do this, you’ll then be guided through several steps to complete the uninstallation process.

Organize your disks

It’s important to regularly clean out your computer of data you don’t need. Thankfully, Microsoft’s Disk Cleanup tool makes it easy to do so.

To find the tool, tap on the Windows button on your keyboard and type “Disk Cleanup.” If you click on the link, the tool will automatically find files that take up too much memory space, such as temporary Internet and system memory dump files. Just click OK to send these files to your Recycle Bin.

Turn off apps running in the background

You may not know it, but there are a lot of programs running in the background as you use your computer. Microsoft enabled their native universal apps to do this so you can quickly access their features. However, this also slows down your CPU. Disabling them will reduce the burden on your computer and speed it up.

To find out what programs are running in the background, press the Windows button on your keyboard and type “Background apps.” Find the programs you don’t need running and toggle the On-Off button.

By following these four steps, you’ll see a noticeable difference in the speed of your PC. If you want to learn how to optimize your Windows system further or need assistance with your other Microsoft products, give us a call.

If you are looking for an expert to help you find the best solutions for your business talk to GCInfotech about a free technology assessment

Published with consideration from TechAdvisory.org SOURCE

Microsoft understands the value of business data and the costly repercussions of losing it. That’s why they’ve released a slew of security and compliance tools for Microsoft 365 subscribers. But given the increasing sophistication and frequency of data breaches, these cloud security solutions aren’t enough to protect your files. You’ll need to follow these seven security tips to prevent data loss in Microsoft 365.

Take advantage of policy alerts

Establishing policy notifications in Microsoft 365’s Compliance Center can help you meet your company’s data security obligations. For instance, policy tips can pop up to warn employees about sending confidential information anytime they’re about to send messages to contacts who aren’t listed in the company network. These preemptive warnings can prevent data leaks and also educate users on safer data sharing practices.

Secure mobile devices

Since personal smartphones and tablets are often used to access work email, calendar, contacts, and documents, securing them should be a critical part of protecting your organization’s data. Installing mobile device management features for Microsoft 365 enables you to manage security policies and access permissions/restrictions, and remotely wipe sensitive data from mobile devices if they’re lost or stolen.

Use multifactor authentication

Don’t rely on a single password to safeguard your Microsoft 365 accounts. To reduce the risk of account hijacking, you must enable multifactor authentication. This feature makes it difficult for hackers to access your account since they not only have to guess user passwords, but also provide a second authentication factor like a temporary SMS code.

Apply session timeouts

Many employees usually forget to log out of their Microsoft 365 accounts and keep their computers or mobile devices unlocked. This could give unauthorized users unfettered access to company accounts, allowing them to steal sensitive data. By applying session timeouts to Microsoft 365, email accounts, and internal networks, the system will automatically log users out after 10 minutes, preventing hackers from opening company workstations and accessing private information.

Avoid public calendar sharing

Microsoft 365’s calendar sharing features allow employees to share and sync their schedules with their colleagues’. However, publicly sharing this information is a bad idea because it helps attackers understand how your company works, determine who’s away, and identify vulnerable users. For instance, if security administrators are publicly listed as “Away on vacation,” an attacker may see this as an opportunity to unleash malware on unattended computers.

Employ role-based access controls

Another Microsoft 365 feature that will limit the flow of sensitive data across your company is access management. This lets you determine which user (or users) have access to specific files in your company. For example, front-of-house staff won’t be able to read or edit executive-level documents, minimizing data leaks.

Encrypt emails

Encrypting classified information is your last line of defense against data breaches. If hackers intercept your emails, encryption tools will make files unreadable to unauthorized recipients. This is a must-have for Microsoft 365, where files and emails are shared on a regular basis.

While Microsoft 365 offers users the ability to share data and collaborate, you must be aware of potential data security risks at all times. When you partner with us, we will make sure your Microsoft 365 is secure. If you need help keeping up with ever-changing data security and compliance obligations, we can assist you there, too!

If you are looking for an expert to help you find the best solutions for your business talk to GCInfotech about a free technology assessment

Published with consideration from TechAdvisory.org SOURCE

Windows 10 helps users by giving useful suggestions as they type and by displaying ads based on their online searches. But these can feel invasive after a while. To ensure your privacy and keep Microsoft’s watchful eye off your computer activity, follow these tips.

Turn off personalized advertising

Windows 10 assigns each user an advertising ID to personalize their ad experience based on their recent browser history. You can turn off the advertising ID feature by doing the following:

  1. Click Start Settings > Privacy > General.
  2. Toggle off the option “Let apps use my advertising ID for experiences across apps.” This will reset your advertising ID.
  3. If you don’t want to receive locally relevant content from websites, toggle off the option “Let websites provide locally relevant content by accessing my language list.”

Disable Cortana

Microsoft has ventured into the market of voice-controlled virtual assistants with Cortana. This personal assistant allows users to set reminders, schedule events, and send emails, among other tasks. Every time you use Cortana, it collects information about your computer activity — “learning” it, so to speak — to improve user experience. But if you find this feature intrusive, you can disable Cortana completely with these steps:

  1. Search for the Windows Registry editor in the Windows search bar, or press Windows + R, type “regedit,” and click OK.
  2. Copy and paste HKEY_LOCAL_MACHINE\SOFTWARE\Policies\Microsoft\Windows into the address bar at the top.
  3. Look for the Windows Search folder. If it doesn’t exist, create it by right-clicking the right-hand pane, then choose New > Key. Rename the folder “Windows Search”.
  4. Select the Windows Search folder, then right-click the right-hand pane and select New > DWORD (32-bit) Value.
  5. Name it “Allow Cortana,” and make sure the Value Data is set to zero.
  6. Restart your computer.

Stop peer-to-peer (P2P) file sharing

Windows 10’s P2P file sharing feature enables your PC to share downloaded updates with other Windows 10 users by default. This helps other users update their systems faster and speeds up your upgrade downloads. To turn it off, do the following:

  1. Go to Settings > Update and Security > Windows Update > Advanced Options > Choose how updates are delivered.
  2. Note that the default setting is “Updates from more than one place.” If you want to disable this feature entirely, toggle off this option. If you want to share your files with PCs on your home network, leave this feature on and select PCs on my local network.

Change Microsoft’s Edge settings

Microsoft’s relaunched browser is chock-full of features, such as web experience personalization and typing prediction. Such features may make you uncomfortable since they all send back data to Microsoft. Here’s how to turn them off:

  1. Open Edge and click on the menu icon (three dots) in the upper right corner.
  2. Next, click on Settings > Privacy and services. Scroll down and switch on the “Send ‘Do Not Track’ requests” option.

There’s also a bunch of privacy and services settings that you may want to disable, such as tracking services, navigation error resolution, block potentially unwanted apps, and more.

For more tips on keeping Microsoft from tracking your online activity and more information about how to safeguard your security and privacy, drop us a line today.

If you are looking for an expert to help you find the best solutions for your business talk to GCInfotech about a free technology assessment

Published with consideration from TechAdvisory.org SOURCE

Many small- to medium-sized business (SMB) owners never expect a major crisis to hit their company and are often caught flat-footed when it does. Such events can cause downtime, which can lead to lost revenue and reduced profits. In addition, SMBs that fail to recover quickly from disruption face the risk of losing their customers to their competitors. To prevent this from happening to you, you should have a BCP in place.
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What is a BCP?

A BCP is a predefined set of protocols on how your business should respond in the event of an emergency or natural disaster. It contains contingency plans for every aspect of your organization, including human resources, assets, and business processes.

Key threats to business continuity

Various types of threats can affect SMBs such as:

Natural disasters – These are natural phenomena such as storms, earthquakes, and wildfires.
Man-made disasters – These include cyberattacks, intentional sabotage, and human negligence.
Equipment and utility failures – These include unexpected power failure, internet downtime, and disruption of communication services.

How to build an effective BCP

If your organization does not have a BCP in place, now is a good time to put one together. These steps will help you formulate an effective BCP that will ensure your company keeps running even during a major crisis.

#1 Business impact analysis (BIA)
A BIA will help you determine how a disruption can affect your company’s current functions and processes, such as personnel, equipment, technology, and physical infrastructure. This step will help you calculate the potential financial and operational loss from each function and process affected.

#2 Recovery options
This step will help you identify key resources essential to returning your business to minimum operational levels. Some recovery options you can take include letting employees work from home or operating from a secondary location.

#3 Plan development
This step involves assembling your company’s continuity team, which will be responsible for developing and implementing your BCP.

#4 Testing and training
Once your BCP is in place, your continuity team needs to perform regular tests to identify gaps and make necessary changes to ensure the plan’s effectiveness. They also need to conduct regular training for your employees so everyone knows their respective roles when a disaster strikes.

Having a foolproof BCP is a great way to ensure your business can quickly bounce back after a major disaster. If you’re thinking about creating a BCP for your company but don’t know where to start, give us a call today.

To learn more about how to safeguard your business, or if you are looking for an expert to help you find the best solutions for your business talk to GCInfotech about a free technology assessment.

Published with consideration from TechAdvisory.org SOURCE

Amidst the current climate of malware, hacks, and phishing scams, the internet really isn’t safe for any company that doesn’t take precautions. Without safeguards, browsers that you or your employees use are vulnerable to cyber attacks that may cripple productivity and profit. There are wise steps that every company should take to browse the net safely.

Data stored on desktops, servers and in the cloud, doesn’t make it safe. If anything, it makes it available to anyone who has the desire and capabilities to hack into your system and cause mayhem for your business operations.

One thing you should be doing to protect your data – and your company – is to make use of privacy-protecting browser extensions. Depending on the nature of your business, both you and your employees are likely to be online at least some, if not all, of the working day. What are some of the browser extensions that can make the experience more secure?

Prevent browser tracking

If you don’t like the idea of a third party (reputable or otherwise) being able to track your browsing habits, try installing a tool for private browsing. These programs offer protection against tracking by blocking third-party cookies as well as malware. Some extensions also boast secure Wi-Fi and bandwidth optimization and can guard against tracking and data collection from social networking sites such as Twitter, Facebook or Google+.

Blocking adverts

While online ads may seem harmless, the truth is they can contain scripts and widgets that send your data back to a third party. A decent ad blocking program will block banner, rollover and pop-up ads, and also prevent you from inadvertently visiting a site that may contain malware.

Many blockers contain additional features such as the ability to disable cookies and scripts used by third-parties on a site, the option to block specific items, and even options to ‘clean up’ Facebook, and hide YouTube comments. The major blockers work with Google Chrome, Safari, and Firefox and you’ll be able to find everything from user-friendly solutions to more advanced tools that are customizable down to the tiniest degree.

Consider installing a VPN

Unfortunately, browser tracking, malware, and adware are not the only internet nasties that you need to be concerned about. but the good news is that there a number of other extensions that you can download to really get a grip on your online safety. A VPN (Virtual Private Network) is something else to consider. VPNs encrypt your internet traffic, effectively shutting out anyone who may be trying to see what you’re doing.

Commonly used in countries where the internet is heavily censored by the powers that be, a VPN allows for private browsing as well as enabling users to access blocked sites – in China’s case that’s anything from blogs criticizing the government to Facebook and Instagram. There are hundreds of VPNs on the market so do a little research and find one that suits you best.

Finally, it goes without saying that having anti-virus and anti-malware software installed on your PC, tablet, and even your smartphone is crucial if you want to ensure your online safety.

Is browsing at your workplace secure? Would you like a more comprehensive security system for your business? We can tell you all about it and help your business protect itself from online threats. Get in touch with us today.

To learn more about how to safeguard your business, or if you are looking for an expert to help you find the best solutions for your business talk to GCInfotech about a free technology assessment.

 

Published with consideration from TechAdvisory.org SOURCE

The volume of malicious cyber attacks is increasing every year. Although many companies use the latest network security systems, they aren’t immune to the hackers’ favorite strategy — social engineering. Unlike malware, social engineering tricks people into volunteering sensitive data. Here’s what you should know to protect your business.

Phishing

This is the most frequently used social engineering attack, especially against small businesses. Check out these frightening statistics:

 

How is phishing carried out? Criminals make use of emails, phone calls, or text messages to steal money. Victims are directed to phony websites or hotlines and are tricked into giving away sensitive information like names, addresses, login information, social security, and credit card numbers.

To protect yourself, be wary of emails from people you don’t know that offer you a prize, come with attachments you didn’t request, direct you to suspicious sites, or urge you to act quickly. Phishing emails usually appear to come from reliable sources, but they are wolves in sheep’s clothing.

One of the most infamous and widespread examples of phishing was during the 2016 Summer Olympics in Rio, where victims received fraudulent emails for fake ticketing services that stole their personal and financial information.

Tailgating

What’s the fastest and easiest way for criminals to enter a secure office? Through the front door, of course! Tailgating happens when an employee holds the door open for strangers and unauthorized visitors, allowing them to infiltrate an organization. This simple act of kindness enables fraudsters to enter restricted areas, access computers when no one is looking, or leave behind devices for snooping.

Quid pro quo

Here, scam artists offer a free service or a prize in exchange for information. They may lure their victims with a gift, concert tickets, a T-shirt, or early access to a popular game in exchange for login credentials, account details, passwords, and other important information. Or hackers may volunteer to fix their victims’ IT problems to get what they want. In most cases, the gift is a cheap trinket or the tickets are fake, but damages from stolen information are all too real.

Pretexting

Fraudsters pretend to be someone else to steal information. They may pose as a telemarketer, tech support representative, co-worker, or police officer to fish out credit card information, bank account details, usernames, and passwords. The con artist may even convince the unsuspecting victim to apply for a loan over the phone to get more details from the victim. By gaining the person’s trust, the scammer can fool anyone into divulging company secrets.

In spite of the many security measures available today, fraudsters and their social engineering schemes continue to haunt and harm many businesses. Thus, it’s best to prepare for the worst. To protect sensitive information, educate yourself and be careful. Remember: If anything is too good to be true, it probably is!

To shield your business from social engineering attacks or to learn more about how to safeguard your business, or if you are looking for an expert to help you find the best solutions for your business talk to GCInfotech about a free technology assessment

 

Published with consideration from TechAdvisory.org SOURCE

Speculation has been circulating that Windows 10 gathers more info than it should. Whether or not you think privacy lines have been breached, here are some tips to protect your privacy in a matter of clicks.

Slip off the grid

Thanks to location tracking, nearby restaurants and future weather predictions are at your fingertips. While some might not mind this feature, there are others who wish to enjoy some privacy from their smartphones every once in a while.

To turn it off, launch the Settings app, tap Privacy, and disable the Location tab. If you wish to share your location with certain apps, scroll down and activate the ‘Choose apps that can use your location’ tab and choose your desired apps.

Say goodbye to ad tracking

Every time you surf the net, you leave a trail of breadcrumbs that lead directly to your online profile. This problem is easily solved by deactivating ad tracking. Windows 10, however, goes a tad further by using an advertising ID, which gathers information based on web browsing usage and whenever you use Windows 10 apps.

To take care of that, launch the Settings app, go to General, look for “Change privacy options,” then move the slider from on to off. If you want to make sure you have no virtual stalkers, head to choice.microsoft.com/en-us/opt-out and disable the “Personalized ads whenever I use my Microsoft account” tab.

Disable Wi-Fi Sense

This feature is designed to let you easily share Wi-Fi connections with specific users, but hackers can misuse it to log on to your network without your permission. To disable it, launch the Setting app, go to Network & Internet > Wi-Fi > and click on Wi-Fi Sense. From there, deactivate two bars: “Connect to suggested open hotspots” and “Connect to networks shared my contacts”.

Cortana, why so clingy?

Albeit helpful, the digital assistant Cortana requires access to your personal information. But you can stop her from collecting data by logging in to your Microsoft account and clearing all the information Cortana and other Microsoft services (ex. Bing maps) have gathered.

You can also clear the information in your interests section or head over to the “interest manager” tab to edit the interests you want Cortana to track.

More privacy options

All of these tips are easy to follow and will take only five to ten minutes to implement, but if you like to make very detailed adjustments to your system’s privacy setup, launch the Settings app and go to Privacy.

We hope you find these five privacy protection tips helpful. If you need more help protecting your information or securing your network, give us a call.

To learn more about how to safeguard your business, or if you are looking for an expert to help you find the best solutions for your business talk to GCInfotech about a free technology assessment.

 

Published with consideration from TechAdvisory.org SOURCE

Cybercriminals are fairly experienced at avoiding detection. By the time you notice they’ve infected your computer with malware or hijacked your account, serious damage has most likely already been done. To make matters worse, they have another way to hide their illegal activities, and it involves sending thousands of spam emails.

Understanding DSD
Distributed Spam Distraction (DSD) is designed to inundate your inbox with thousands of nonsense emails. There are no dangerous links, ads, or attachments involved, just random excerpts of text stolen from books and websites. What’s more, the email and IP addresses used are all different so victims can’t simply block a specific sender.

These attacks last anywhere from 12 to 24 hours and can flood inboxes with as many as 60,000 messages. While they may seem like harmless annoyances, the true purpose of DSD is to draw victims’ attention away from what hackers are doing behind the scenes.
And what they’re doing is exploiting your personally identifiable information (PII) to make unauthorized purchases or pilfer cash directly from your accounts. The DSD acts as a sort of smokescreen to hide payment confirmation messages behind a deluge of spam messages.

New tactics
Over the years, hackers have developed new tactics involving DSD. Several reports have shown that, instead of nonsensical emails, hackers are using automated software to have their targets sign up for thousands of free accounts and newsletters to distract them with authentic messages. This allows DSD blasts to slip past spam filters that have been designed to weed out malicious code and gibberish text used by traditional DSD attacks.

What’s even more worrying is that any ill-intentioned individual can go to the dark web and pay for DSD services. They just have to provide a hacker with their target’s name, email address, and credit card numbers — all of which can also be purchased in the dark web — and pay as little as $40 to send 20,000 spam messages.

How to stop it
DSD is a clear sign that one of your accounts has been hijacked, so whenever you receive dozens of emails in quick succession, contact your financial institutions to cancel any unfamiliar transactions and change your login credentials as soon as possible. It’s also important to update your anti-spam software (or get one if you don’t have one already) to protect your inbox from future DSD attacks.

Hackers only initiate DSD attacks after they’ve obtained their target’s email address and personal information, so make sure your accounts and identity are well protected. This means you should regularly change your passwords and pins, enable multi-factor authentication, set up text alerts for whenever online purchases are made in your name, and be careful about sharing personal information.
For more tips on how to deal with DSDs or other cyberattacks, call us today. We offer powerful tools and expert advice that will ensure your business’s safety.
To learn more about how to safeguard your business, or if you are looking for an expert to help you find the best solutions for your business talk to GCInfotech about a free technology assessment

Published with consideration from TechAdvisory.org SOURCE

If you’re disturbed by advertisements and “helpful” suggestions that are based on your internet browsing habits, recent research has found yet another source of online tracking. It’s a sneaky tactic that also comes with serious security concerns. Let’s take a look at what you can do to stop it from targeting you.

Why auto-fill passwords are so dangerous
In 2015, the average internet user had 90 online accounts, a number that has undoubtedly grown since then. This has forced users to create dozens of passwords, sometimes because they want to practice healthy security habits and other times because the platforms they’re using have different password requirements.
Web browsers and password manager applications addressed this account overload by allowing usernames and passwords to be automatically entered into a web form, eliminating the need for users to hunt down the right credentials before logging in.
The process of tricking a browser or password manager into giving up this saved information is incredibly simple. All it takes is an invisible form placed on a compromised webpage to collect users’ login information without them knowing.

Using auto-fill to track users
Stealing passwords with this strategy has been a tug-of-war between hackers and security professionals for over a decade. However, it has recently come to light that digital marketers are also using this tactic to track users.
Two groups, AdThink and OnAudience, have been placing these invisible login forms on websites as a way to track which sites users visit. These marketers made no attempts to steal passwords, but security professionals said it wouldn’t have been hard to accomplish. AdThink and OnAudience simply tracked people based on the usernames in hidden auto-fill forms and sold that information to advertisers.

One simple security tip for today
Turn off auto-fill in your web browser. It’s quick, easy, and will go to great lengths to improve your account security.
• If you use Chrome – Open the Settings window, click Advanced, and select the appropriate settings under Manage Passwords
• If you use Firefox – Open the Options window, click Privacy, and under the History heading select “Firefox will: Use custom settings for history.” In the new window, disable “Remember search and form history.”
• If you use Safari – Open the Preferences window, select the Auto-fill tab, and turn off all the features related to usernames and passwords.

This is just one small thing you can do to keep your accounts and the information they contain safe. For managed, 24×7 cybersecurity assistance that goes far beyond protecting your privacy, call us today.

To learn more about how to safeguard your business, or if you are looking for an expert to help you find the best solutions for your business talk to GCInfotech about a free technology assessment

Published with consideration from TechAdvisory.org SOURCE