There are three Microsoft 365 tools that are typically used for office communication and collaboration: Microsoft 365 Groups, Yammer, and Microsoft Teams. While these three are similar, did you know that there are subtle differences that set them apart from each other? Let’s take a look at some of these.

Microsoft 365 Groups

With Microsoft 365 Groups, every member gets a shared inbox, calendar, project planner, notebook, and document library. You can also integrate third-party apps like Twitter, Trello, and Mailchimp to Groups so notifications are sent directly to your shared inbox.

This means all relevant messages and information are sent to one place, so if your organization normally communicates via email, Microsoft 365 Groups is ideal. What’s more, HR and sales departments that communicate with external parties will also find plenty of uses for its email features.

A big downside of Microsoft 365 Groups, however, is email overload. Since all messages and notifications are sent to one inbox, users may become overwhelmed by the number of emails they have to sort through every day.

Microsoft Teams

Microsoft Teams, a chat-based collaboration platform, works with Skype for Business, so you can text, call, video chat, and share files with colleagues. Thanks to its seamless integrations with other Microsoft 365 apps, you can even work on shared files without leaving the app.

Unlike Groups, Microsoft Teams is designed for more advanced collaboration, making it great for completing projects with tight deadlines or other tasks requiring immediate feedback.

Yammer

Much like Groups and Teams, Yammer works well with other Microsoft 365 tools like Outlook and OneDrive. However, Yammer is a professional social media app designed to foster open communication and break down barriers between teams.

Yammer serves like a virtual office bulletin board: important files and announcements can be shared with the entire company through this platform. Users can also see the most popular post on their feeds, follow it, and even comment.

Yammer also takes design elements and features from social media apps like Facebook, making it a popular choice for companies with millennials in their workforce.

Although we’ve discussed the fundamental differences between Groups, Teams, and Yammer, we’ve barely scratched the surface of what each app can do. To figure out which apps you need, you must understand how your employees work, how they like to collaborate with one another, and what you want to achieve from such collaborations.

Fortunately, there’s another way to find the right app for your business: ask the experts. Contact us today for an IT assessment!

If you are looking for an expert to help you find the best solutions for your business talk to GCInfotech about a free technology assessment

Published with consideration from TechAdvisory.org SOURCE

Microsoft is a provider of powerful and intuitive tools that improve efficiency, productivity, and security. And as phishing attacks become more sophisticated and prevalent, Microsoft is taking steps to protect its users, one of which is releasing powerful cybersecurity tools via Microsoft 365 Defender. Here are some of them.

1. Anti-phishing

The most dangerous types of phishing scams involve emails that are disguised to appear like it’s from an entity. An attacker may use cunning tactics, such as referring to the victims by their nickname. They may even take over actual email accounts and use these to trick their victims.

Through machine learning, Defender creates a list of contacts that users normally communicate with. It then employs an array of tools, including standard anti-malware solutions, to differentiate acceptable from suspicious behaviors.

2. Anti-spam

Since common phishing campaigns utilize spam emails to victimize people, blocking spam is a great way to protect your company from such attacks.

Defender’s anti-spam technology addresses the issue by examining both an email’s source and its contents. If an email is found to come from an untrustworthy source or has suspicious contents, it is automatically sent to the Spam folder. What’s more, this feature regularly checks the activity of people in your company to ensure that none of them sends out spam emails.

3. Anti-malware

Malware, such as ransomware and spyware, can spread via phishing emails. Ransomware locks systems and files from users until a ransom is paid. Spyware, on the other hand, steals data by recording keystrokes, copying clipboards, and taking screenshots, among other methods.

Defender employs a multilayered defense against both known and unknown types of malware. This covers the different stages of email transmission security, including filtering potentially harmful attachments, and real-time threat response. Microsoft also regularly deploys new definition updates to keep its defenses armed against the latest threats.

4. Sandbox

It’s not uncommon for some users to accidentally open a malicious email attachment, especially if they’re not careful.

Defender resolves this issue by opening all attachments in a sandbox first. This sandbox is an isolated environment, so if the attachment is malicious, it will only infect the sandbox and not your actual system. Microsoft will then warn you not to open the file. If it’s safe, you will be able to open it normally.

5. Safe Links

Instead of attachments, some phishing emails contain URLs that lead to fraudulent websites — often made to look like legitimate ones — that require victims to provide their personal information. Some of these URLs also lead to pages that download malware into a computer.

Through a process called URL detonation, Safe Links protects users by scanning the links in their emails and checking for malicious behavior, such as the transmission of malware. If the link opens a malicious website, Microsoft Defender will warn users not to visit it. Otherwise, users can open the destination URL normally. Even so, the service will rescan the link in the succeeding days and report any suspicious changes.

What’s great about Safe Links is that it also scans links in emails from people within your company and works on files uploaded to Microsoft Teams and SharePoint.

6. User Submissions

Defender allows you to set a specific mailbox to send emails you deem a threat. The User Submissions feature lets you set criteria for both malicious and safe email and identify mailboxes besides your spam folder to keep these messages in. This feature gives your administrators greater control over which emails to flag and which to report to Microsoft.

7. Enhanced Filtering

If your company uses third-party services to route emails to your on-premises environment before they are sent to Microsoft 365, you will benefit from Enhanced Filtering for Connectors. Defender uses inbound connectors to determine the trustworthiness of email sources. The more complex your routing scenario is, the more likely that an email’s inbound connectors will not reflect its real source.

Enhanced Filtering preserves authentication signals that may have been lost over the course of routing emails. This maximizes the effectiveness of Microsoft 365’s overall filtering capabilities, helping it detect spam and phishing emails.

If you need an email service that promotes efficiency while protecting your business, we can deploy and manage Microsoft 365 for you. Call us today to get started.

To learn more about how to safeguard your business, or if you are looking for an expert to help you find the best solutions for your business talk to GCInfotech about a free technology assessment.

Published with consideration from TechAdvisory.org SOURCE

Keeping employee productivity up, maintaining operational efficiency, and streamlining communications are just some of the challenges in today’s hybrid workplace. Fortunately, organizations can overcome these problems with the help of Microsoft 365’s dynamic new features. Let’s take a look at the most promising upgrades in M365.

Work seamlessly with Windows 365

Windows 365 is a cloud service that allows users to experience a more powerful and more agile version of Windows 10 or 11. Also called the “Cloud PC”, Windows 365 will enable you to access your entire PC — including personalized apps and settings — from any device. This means Windows 365 users can start working from anywhere right away, which is especially useful when finishing an urgent task or getting the most out of a productivity streak.

Windows 365 eliminates logistical complexities and security concerns that often get in the way of efficient hybrid working. With a Cloud PC, you can start working on your office computer, pick up where you left off on your tablet during your commute, and jump right back in on your desktop if you’re working from home the next day.

Experience a more powerful Teams app

Teams is now loaded with new apps that are sure to make Microsoft’s communication platform even more collaborative. One of the new apps coming to Teams is Confluence Cloud by Atlassian, which allows users to take notes during a Teams meeting. The notes can be formatted as action items, mentions, tables, and the like to make the salient parts of the meeting more digestible. On top of this feature, the notes are also easily shareable in the Teams channel, allowing everyone to immediately access a copy of the minutes of the meeting.

Salesforce will also be available for Teams. With the Salesforce for Teams app, you can integrate Salesforce records into different chats, calendar meetings, or channels so you can access and refer to the documents during discussions.

There’s also a new Q&A app that will help improve question and answer sessions in meetings or webinars with a large number of participants. Attendees can now ask questions and reply to other participants’ questions throughout the meeting, and organizers can moderate discussions by filtering responses, marking the best answers, and pinning posts. This gives the Q&A more structure and makes it easier for everyone to search for relevant information.

Get better organized to improve productivity

It’s easy to get disorganized when you have several things on your plate. With Microsoft 365’s new features, it is a lot easier to prioritize tasks, organize events, and take necessary breaks in between.

For one, you can now pin emails to the top of your inbox so you can readily find important emails later. Message reminders in Outlook will also help you stay on top of your tasks by nudging you to take action on emails that you might have missed.

There’s also no need to sift through thousands of documents to find the right files to attach to your plan in Microsoft Planner. The app can now show you a list of files related to your agenda that you might want to attach, helping you save time and effort.

What’s more, a new setting in Outlook lets you schedule meetings early or late so you can carve out essential breaks between back-to-back engagements. Scheduling breaks between meetings gives you and your employees time to breathe and prevents you from feeling overwhelmed or burned out.

We’ve only just scratched the surface of Microsoft 365’s newest features. If you want the latest updates on this topic, don’t hesitate to contact us. Our tech experts are always ready to answer your queries.

To learn more about how to safeguard your business, or if you are looking for an expert to help you find the best solutions for your business talk to GCInfotech about a free technology assessment.

Published with consideration from TechAdvisory.org SOURCE

If you want to keep everyone updated on each other’s assignments or improve your team’s productivity, sharing your calendar on Microsoft 365 is a must. In this article, we’ll take a look at how you can sync your schedules on different versions of Outlook.

Outlook on the web

If you have Microsoft 365 or another email service based on Microsoft Exchange Online, follow these steps to share your calendar:

  1. Open the Calendar by clicking on the calendar icon at the bottom of the page.
  2. Once you’re in Calendar, go to the toolbar at the top of the page. Click on Share and choose which calendar you want to share. Keep in mind that you can only share calendars you own and not other people’s.
  3. Indicate whom you want to share your calendar with by entering their email address or name.
  4. Select which activities recipients are permitted to perform on your calendar. You can choose from the following:
    • Can view when I’m busy ⁠– if you want the calendar to show when you’re busy but hide certain details
    • Can view titles and locations ⁠– if you want the calendar to indicate when you’re busy, as well as key details like an event’s title or location
    • Can view all details ⁠– if you want the calendar to reveal all details about an event
    • Can edit ⁠– if you want recipients to be able to modify your calendar
    • Delegate ⁠– if you want recipients to be able to alter your calendar and share it with other users
  5. To proceed, click on Share. If you change your mind, click on the Trash icon to cancel sharing your calendar.

Alternatively, you can publish your calendar and share it with others using a URL. Here’s how you do it:

  1. In Calendar, go to Settings and click View all Outlook settings.
  2. Select Shared calendars.
  3. Go to Publish a calendar and choose which calendar you want to publish and how much information is revealed to recipients.
  4. Click Publish.
  5. You will be given the choice between using an HTML or an ICS link. The HTML link can be used to view your calendar using a browser like Firefox or Google Chrome. An ICS link allows recipients to import your calendar and view it on their own Outlook calendar.

Outlook.com

Like Outlook on the web, Outlook.com allows you to share your calendar directly or publish it. The steps for sharing are exactly like those used in Outlook on the web, too, except you only have two options for how recipients can use your calendar. These are “Can view all details” and “Can edit.

Publishing your calendar on Outlook.com requires you to::

  1. Click on the calendar icon to open the Calendar view.
  2. In Calendar, go to Settings and click View all Outlook settings.
  3. Go to Calendar and select Shared calendars.
  4. In “Publish a calendar,” select which calendar you’re publishing and how much information it contains.
  5. Click Publish and choose to use either an HTML or ICS link.

Outlook on iOS and Android

If you’re using a mobile version of Outlook, these are the steps for sharing your calendar:

  1. On your Outlook app, click the hamburger button at the top-left corner and select Calendar.
  2. Go to Share and tap on Add People to indicate your calendar’s recipients.
  3. Input each recipient’s name or email address. Once you’re done, tap on the Check button at the top-right corner of the page.
  4. You will see a list of recipients. Tap on a name to edit their permissions and how much information they’re allowed to see. As with Outlook on the web, available options are “Can View,” “Can Edit,” “Delegate,” “Only When I’m Busy,” “Only Titles and Locations,” and “All Details.”
  5. To remove a user from your recipients, tap on Remove at the bottom of the page.
  6. After you’ve set permissions, tap on the Check button at the top-right corner of the page.

The Outlook calendar is an excellent feature for managing your team’s events and workflows and can help boost your efficiency and productivity. If you have other questions and concerns about Microsoft 365, get in touch with us today.

To learn more about how to safeguard your business, or if you are looking for an expert to help you find the best solutions for your business talk to GCInfotech about a free technology assessment.

Published with consideration from TechAdvisory.org SOURCE

More than just offering apps and cloud services designed to boost productivity, Microsoft 365 also provides robust security tools for protecting data from loss and theft. Make the most out of these tools and ensure data security by following these tips.

Take advantage of policy alerts

Establish policy notifications in Microsoft 365’s Compliance Center to help you meet your company’s data security obligations. With these in place, your employees will receive policy tips about sending confidential information anytime they’re about to send messages to contacts outside of the company network. These preemptive warnings can prevent data leaks and also educate users on safer data sharing practices.

Secure mobile devices

Since employees often use personal smartphones or computers to access their work email, calendar, contacts, and documents — especially if they’re working remotely — securing employee-owned devices should be a critical part of protecting your organization’s data. Installing mobile device management features for Microsoft 365 enables you to manage security policies and access permissions/restrictions, and remotely wipe sensitive data from mobile devices if they’re lost or stolen.

Use multifactor authentication

Relying on a single password to protect your Microsoft 365 accounts could lead to account hijacking, which could put your data at risk of being compromised. Instead, enable multifactor authentication (MFA). MFA requires users to supply additional credentials on top of a password before they can access their accounts. This makes it difficult for hackers to access your accounts since they not only have to guess user passwords, but they also need to provide a second authentication factor like a one-time SMS code or a fingerprint scan.

Apply session timeouts

Many employees usually forget to log out of their Microsoft 365 accounts and keep their computers or mobile devices unlocked. This could give unauthorized users unfettered access to company accounts, allowing them to steal sensitive data. By applying session timeouts to Microsoft 365 accounts, email accounts, and internal networks, users will be automatically logged out after a period of inactivity, preventing hackers from taking over users’ devices and accessing private information.

Avoid public calendar sharing

Microsoft 365’s calendar sharing feature allows employees to share and sync their schedules with their colleagues. However, publicly sharing this information is a bad idea because it helps attackers understand how your company works, determine who’s away, and identify vulnerable users. For instance, if security administrators are publicly listed as “Away on vacation,” an attacker may see this as an opportunity to unleash malware on unattended computers.

Employ role-based access controls

Access management is another Microsoft 365 feature that will limit the flow of sensitive data across your organization. It lets you determine which users have access to specific files in your company. For example, rank-and-file employees won’t be able to read or edit executive-level documents, minimizing the risk of data leaks.

Encrypt emails

Encrypting classified information is your last line of defense against data breaches. If hackers intercept your emails, encryption tools will make files unreadable to unauthorized recipients. This is a must-have for Microsoft 365, where files and emails are shared on a regular basis.

Partner with us to ensure your organization’s Microsoft 365 accounts are always secure and compliant with changing data security requirements. Give us a call today — our team of experts are here to help.

To learn more about how to safeguard your business, or if you are looking for an expert to help you find the best solutions for your business talk to GCInfotech about a free technology assessment.

Published with consideration from TechAdvisory.org SOURCE

Outlook

Microsoft Outlook comes with a raft of features that make managing your busy schedule and boosting your productivity easier. If you find Outlook’s myriad capabilities a little overwhelming, don’t worry — these tips and tricks will have you using Outlook like a pro in no time.

Organize your inbox

Is your Outlook inbox getting a little too cluttered for your liking? Use the Clean Up feature to tidy up your inbox.

From your inbox, click the Home tab and choose from one of three Clean Up options:

  • Clean Up Conversation – reviews an email thread or a conversation and deletes redundant messages
  • Clean Up Folder – reviews conversations in a selected folder and deletes redundant messages
  • Clean Up Folder & Subfolders – reviews all messages in a selected folder and any subfolders, and deletes redundant messages in all of them

Ignore conversations

Besides redundant messages, group conversations that aren’t relevant to you can clutter up your inbox. The Ignore button helps you organize your inbox and focus on relevant emails.

To activate this feature, select a message, then click Home > Ignore > Ignore Conversation. You can also do this by opening a message in a new window and clicking Ignore under the Delete function. You can easily revert this action by going to the Deleted Items folder and clicking Ignore > Stop Ignoring Conversation.

Send links to files

This function is especially useful when you need to send large files to your coworkers or clients. You can send a link to the file instead of the file itself as well as set permissions to allow recipients to edit and collaborate on linked files in real time.

To do this, upload the file you wish to send to OneDrive. Then from the message box, click Attach File > Browse web locations > OneDrive.

Schedule a Teams meeting

Teams is Microsoft’s unified communication and collaboration platform, and it includes the Outlook add-in. This feature allows you to set up Teams meetings directly from Outlook. It also lets you view, accept, or join meetings in either app.

To schedule a Teams meeting on Outlook, follow these steps:

  1. Switch to the calendar view on Outlook. Click the New Teams Meeting tab.
  2. Add individual participants or entire contact groups to the Required or Optional fields.
  3. Type in the topic, start time, and end time of the meeting. There’s no need to add the dial-in phone numbers and conferencing IDs to the invite, as Outlook does this automatically for you.
  4. Create a message inviting the recipients to the meeting, then click Send.

Tag contacts

To get the attention of a specific person in a group email or meeting invite, use the @Mention function. This works particularly well for emails sent to multiple recipients or if you want to convey the urgency of your message.

In the body of your email or invite message, type the @ symbol followed by the name of the person you want to tag (e.g., @johndoe). Doing so will highlight the name in the message and automatically add it to the To line of your message.

You can also search for messages you’re tagged in by selecting Filter Email from the Home tab, and then clicking Mentioned.

These are just some of the things you can do to improve your Outlook experience. For more on how to get the most out of Outlook and other Microsoft products, drop us a line today.

If you are looking for an expert to help you find the best solutions for your business talk to GCInfotech about a free technology assessment

Published with consideration from TechAdvisory.org SOURCE

In April 2020, Microsoft launched Microsoft 365, the successor to its popular Office 365. But it’s not a mere name change. The tech giant is also introducing improvements to its productivity software that will enhance how your business deals with cyberthreats every day.

Name change

Microsoft has time and again shown that they are willing to make drastic changes to their products and services in the name of development. Their Windows 10 operating system (OS), for instance, is a far cry from its predecessor Windows 8. Microsoft made the jump from what they thought would be a revolutionary tile-based design in Windows 8 to a classic, ergonomically designed Windows 10.

The tech giant has once again made drastic changes, this time to their award-winning line of productivity apps Microsoft Office 365. O365, as it was lovingly referred to for nearly a decade, is now the sleeker, more powerful, Microsoft 365 Business.

Microsoft 365 Business is available to small- to mid-sized businesses (SMBs) on three different subscription plans: Business Basic, Business Standard, and Business Premium.

Available plans

MICROSOFT 365 BUSINESS BASIC

Microsoft 365 Business Basic comes with many standard features, including web and mobile app access, full email and calendaring tools, secure file storage, collaboration tools, and support. Rest easy knowing that you have a powerful enterprise-grade software for a fraction of the cost such as:

  • Web and mobile app versions of Office apps
  • Real-time coauthoring
  • Email hosting with 50 GB capacity
  • 1 TB of OneDrive storage
  • Automatic syncs regardless of work platform choice (between OneDrive and SharePoint).
  • Teleconferencing and unified communications via Microsoft Teams for up to 250 users
  • Automatic threat defense via Exchange Online Protection
  • A complete array of cybersecurity tools and protocols, such as automated password policy tools

MICROSOFT 365 BUSINESS STANDARD

With the Microsoft 365 Business Standard plan, you’ll get everything Business Basic offers plus:

  • Desktop versions of Office apps for up to five PCs or Macs per user
  • Easy and smart appointments management with Microsoft Bookings
  • Real-time mileage tracking and reporting with MileIQ

MICROSOFT 365 BUSINESS PREMIUM

Microsoft 365 Business Premium is the brand’s flagship plan, a great tool for businesses ready to take their operations to the next level. It comes with everything Business Standard offers plus:

  • Advanced security tools to protect from zero-day threats and ransomware, via Office 365 Advanced Threat Protection
  • Remote wiping tools for stolen or lost devices, via Selective Wipe from Intune
  • Restricted copying or saving options for unauthorized apps and locations
  • Complete control of company data, via Information Rights Management
  • Pre-breach threat resistance policy options, via Windows Defender Exploit Guard
  • Malware protection, via Windows Defender
  • Unlimited cloud archiving of emails, via Exchange Online Archiving
  • Setup wizards for Windows 10, iOS, and Android
  • Total security policy deployment — even for mobile apps — via Mobile Device Management from Intune

Microsoft 365 Business will change the way your staff powers your business. Contact us today to discuss how you can avail of a subscription.

If you are looking for an expert to help you find the best solutions for your business talk to GCInfotech about a free technology assessment

Published with consideration from TechAdvisory.org SOURCE

With the COVID-19 pandemic forcing employees to work from home, you and your staff can take advantage of Microsoft Teams to stay productive. Microsoft recently enhanced this already powerful tool’s capabilities, making it easier for more people to take advantage of its advanced features.

What is Microsoft Teams?

Microsoft Teams combines workplace chat, video conferencing, and file storage and collaboration. It also has extensions that integrate with third-party apps, even those not made by Microsoft. As a unified communication and collaboration platform, Teams is like combining Slack, Google Drive, and Zoom into a single app.

How do you get Microsoft Teams?

If you have an Office 365 license, then you can readily access Microsoft Teams. But that’s not the only way to access and take advantage of the platform.

Individual users can use their work or school email address to sign up through this link. You will automatically receive a license valid until January 2021. This license lets you take advantage of chat, screen sharing and recording, video meetings with up to 250 participants, and Live Events for up to 10,000 participants.

If you have a Gmail or Outlook email address, you can sign up for the freemium version by clicking on this link. This version supports chat as well as group and one-on-one audio or video calling. It also gives you 10 GB of team file storage and 2 GB of personal file storage.

The previous freemium version used to have various limits on users, but Microsoft opted to lift these restrictions on March 10. Another notable change is the inclusion of meetings requests, which Microsoft has committed to include in the freemium version in the future.

Microsoft also offers assistance to IT professionals looking to roll out Teams for their company. Microsoft offers a free Office 365 E1 for six months. All you have to do is to contact your Microsoft partner or sales representative.

If you work in the education sector , Microsoft recommends getting Office 365 A1, a free version specially created for educational institutions. This version is available for students, teachers, and administrative staff.

How does Microsoft Teams remain at peak performance during the crisis?

The sudden increase in remote workers is sure to put a lot of pressure on many platforms, but Microsoft Teams is more than prepared to handle the load. In particular, it is designed to anticipate problems on three core aspects:

  • Systems during a sudden surge in usage
  • Location during an area-specific event, such as a hurricane
  • People during an event that affects users, such as COVID-19

To address problems in these aspects, Microsoft implements what is called an Active/Active Design. This means that the system uses multiple instances in response to user request or input. These instances run in different datacenters, which means that an event that affects one cannot affect the others. This enables the system to isolate problems and resolve them without affecting performance.

Microsoft Teams offers a great opportunity for companies to remain productive in spite of the COVID-19 pandemic. If you want to get started or understand how you can take full advantage of its functionalities, just give us a call.

To learn more about how to safeguard your business, or if you are looking for an expert to help you find the best solutions for your business talk to GCInfotech about a free technology assessment.

Published with consideration from TechAdvisory.org SOURCE

There really is an app for almost everything — including one that cyber-criminals use to hack into businesses’ systems. Cyberattacks have become so advanced that they are now aided by an app, like this one that poses serious threats to Office 365 users. If you’re using Office 365, here’s what you need to know.

A phishing scam that harvests users’ credentials

The latest cyberattack on Microsoft Office 365 involves harvesting users’ credentials. Scammers use this previously unseen tactic by launching a phishing message to users, asking them to click on an embedded link. What makes this scam more insidious than traditional phishing scams is that the URL within the message links to a real Microsoft login page.

How does it work?

The phishing message resembles a legitimate SharePoint and OneDrive file-share that prompts users to click on it. Once they do, they are taken to an Office 365 login page where they will be asked to log in if they haven’t already.

After they’ve logged in, they’ll be prompted to grant permission to an app called “0365 Access.” Users who grant permission effectively give the app — and the hackers behind it — complete access to their Office 365 files, contacts, and inbox.

This technique can easily trick lots of users since the app that requests access is integrated with the Office 365 Add-ins feature. That means that Microsoft essentially generates the request for permission. No, Microsoft is not aiding hackers to breach systems. Rather, the scam is made possible by a feature that allows users to install apps that are not from the official Office Store.

Ways to protect your Office 365 account — and your business

Given their fairly advanced approach, these scammers could effortlessly prey on careless employees. There are ways to make sure that doesn’t happen.

  • Always check the email’s sender account before clicking on any link or granting apps access.
  • Implement a policy that prevents staff from downloading and installing apps that are not from the Office Store.
  • Regularly conduct security awareness training that covers essential cybersecurity topics. Educate employees on how to spot phishing scam red flags (e.g., unknown senders, grammatical and typographical errors, suspicious requests, and the like). Increase their knowledge about more sophisticated attacks and keep everyone informed about current and future cybersecurity risks.

Successful attacks could result in an unimaginable catastrophe to your company. For tips on how to spot this and other nefarious scams and how to plan thorough security practices, contact our experts today.

To learn more about how to safeguard your business, or if you are looking for an expert to help you find the best solutions for your business talk to GCInfotech about a free technology assessment.

Published with consideration from TechAdvisory.org SOURCE

Not every business owner who migrates to the cloud achieves great results. As much as the service is touted with words like “freedom,” “productivity,” and “collaboration,” realizing the full benefits of the cloud is not a given. So if you’re thinking about transitioning to the cloud, how can you ensure you optimize the technology for your business? Well, it all starts with your attitude before migration. Here are some mental shifts you should make before getting started.

Consider cloud value over costs
When considering the cloud, too many entrepreneurs get hung up on costs. Instead, as a business owner, think about how the cloud impacts your business and saves you money. You must look at the cloud as no different than any other investment you made to grow your organization.

To help you make the proper shift in thinking, ask your IT leaders just how the cloud will benefit your business. They’ll mention how the cloud will provide you value, such as easier team collaboration and the ability for anyone in your organization to work anytime, anywhere.

Think “strategy” before migration
Once you’ve considered the value the cloud provides, you’ll likely come up with goals you’ll want it to accomplish for your business. If you haven’t, do it now, before signing up for the service.

Let’s say you want to gain the productivity benefits of letting your staff work remotely without sacrificing cybersecurity. Therefore, prior to rolling out the cloud in your company, have the specific goal of increasing the use of vetted mobile devices among employees.
Clearly define your cloud goals beforehand, then work with your IT staff to come up with the nuts and bolts of the plan for accomplishing that goal. By having a plan instead of just winging it, you’ll have a better idea of what you want to achieve, have the ability to recognize when you’re getting off-track, and be more prepared to make adjustments in case things don’t go as expected.

Learn to love the quickly evolving nature of the cloud
Compared to other IT tech, the cloud is still relatively new and subject to rapid change. New updates, features, and enhancements are rolled out regularly, so if you want to get the most out of your cloud, it’s best to keep up. Of course, this is a scary idea for many business owners and IT managers alike as fast-paced flux can feel like instability and chaos.

Some cloud services make it easier than ever to keep up with changes. Let’s take Office 365, for example. Adding users and implementing new changes can take mere minutes. Yes, adapting can be frightening, but just remember that Microsoft and your IT managers are in your corner. If you still have some bad memories of long and frustration-filled transition periods after updating your legacy technology, rest assured that updates to cloud-based services nowadays often only require a small learning curve. Most new features are intuitive by nature, making adjustment to these changes painless and problem-free.

One of the best ways to assure your cloud updates go as smoothly as possible is to have a cloud enthusiast who’ll be up to date on the newest features and enhancements and can quickly tell you whether or not an update will benefit your business.

Moving to the cloud is pretty much an all-or-nothing business decision. If you adopt it, the cloud will become an integral part of your business, and you and all of your staff will interact with it on a daily basis. So be prepared for a big transition and a big payoff of higher productivity and connectivity for your entire company.

To learn more about how to safeguard your business, or if you are looking for an expert to help you find the best solutions for your business talk to GCInfotech about a free technology assessment.

Published with consideration from TechAdvisory.org SOURCE