Windows 10 backup

Business owners are becoming more aware of the damaging effects of data loss. Companies now realize that without safe and reliable data backup, important business information can fall into the wrong hands or be lost forever. Fortunately, Windows 10 offers easy-to-use tools like File History and OneDrive.

File History in Windows 10

Serving as the main backup utility, File History enables users to regularly schedule backing up of files on their PC and store them on an external drive. That means you can connect your PC to a network or USB drive and make backups as needed.

However, be sure to regularly connect the external drive if you intend to use File History for backups. Otherwise, Windows will prompt you that your files have not been backed up every day. You can ignore this warning at your own risk. If you back up to a mapped network that is unavailable, File History will commence backup in the local disk until the network drive becomes available.

Setting up File History

Anyone can set up File History. After all, it was designed to make data backup and recovery easy for users. By default, File History backs up the main file folders, but you may also pick which folders you want to back up and bring in folders from other parts of the PC to do this.

From the Start menu, click on Settings > Update & Security > Backup.

Once in Backup, you can connect to an external drive. Click on Add a drive to see a list of external hard drives hooked up to your PC and choose one.

When you return to the Backup section, you will see that the Add a drive option has changed to Automatically back up my files (by default). This allows backups to be created at periodic intervals, which you can set to anywhere from every 10 minutes to once a day (the default option is once every hour). You may also set how long to keep the backups.

Restoring files that have already been backed up is just as easy as setting up backups. Simply type “File History” in the search bar. Then, you will see the “Restore your files with File History” folder. Selecting this opens a new window showing the folders backed up onto your external drives.

Setting up OneDrive backup option

If you have access to a network drive or the cloud, back up to it instead of locally. One such cloud option is OneDrive. You can prompt OneDrive to automatically back up your files. Just click on the cloud icon in the Windows notification area, then select More > Settings > Backup > Manage backup.

Not only will selected folders sync in OneDrive, but new and existing files will also be backed up to OneDrive, so they can be accessed using other devices in case something happens to your PC.

Making system image backups

A system image is an exact replica of your entire operating system, along with all the programs, settings, and files. If you created a system image backup using the Windows 7 Backup and Restore tool in Windows 7, it will still work in Windows 10.

To use this feature, access the Backup and Restore (Windows 7) option from the Control Panel. Click on Create a system image, choose where to store the backup (i.e., an external hard drive, network drive, or DVD), and which drives or files to back up. You will then be asked to make a system repair disc, which you can use to start a PC and restore the image backup.

Never worry about losing files in Windows 10. For more tips on how to successfully back up and restore data, contact us today.

If you are looking for an expert to help you find the best solutions for your business talk to GCInfotech about a free technology assessment

Published with consideration from TechAdvisory.org SOURCE

Cybersecurity

It is good to have an IT team and/or a third-party partner like a managed services provider (MSP) that helps keep your company protected against cyberthreats. It is even better to have all stakeholders be involved in preventing data breaches. Here’s how everyone can be proactive when it comes to cybersecurity.

Understand the threats you’re facing

Before any small- or medium-sized business (SMB) can work toward preventing cyberattacks, everyone involved needs to know exactly what they’re up against. Whether you’re working with in-house IT staff or an MSP, you should review what types of attacks are most common in your industry. Ideally, your team would spearhead this review a few times a year.

Reevaluate what it is you’re protecting

Once you have a list of the biggest threats to your organization, you need to take stock of how each one threatens the various cogs of your network. Map out every company device that connects to the internet, what type of data they have access to (regulated, mission-critical, low-importance, etc.), and what services are currently protecting those devices.

Create a baseline of protection

By reviewing current trends in the cybersecurity field and auditing your current technology framework, you can begin to get a clearer picture of how you want to prioritize your preventative measures versus your reactive measures.

Before you can start improving your cybersecurity approach, you need to know where your baseline is. Devise a handful of real-life scenarios and simulate them on your network. Network penetration testing from trustworthy IT professionals will help pinpoint weak spots in your current framework.

Finalize a plan

All these pieces will complete the puzzle of what your new strategy needs to be. With an experienced technology consultant on board for the entire process, you can easily synthesize the results of your simulation into a multipronged approach to proactive security.

Proactive measure What it entails
Security awareness seminars for all internal stakeholders Train everyone from the receptionist to the CEO about effective security practices such as password management, proper mobile device usage, and spam awareness.
Updated anti-malware software or cloud-based service Protect your data and systems against the latest and most menacing malware.
Routine software patches and upgrades Minimize the chances of leaving a backdoor to your network open.
Web filtering services Blacklist dangerous and inappropriate sites for anyone on your network.
Perimeter defenses (e.g., intrusion prevention systems and hardware firewalls) Scrutinize everything trying to sneak its way in through the borders of your network.
Policy of least privilege Limit users’ access only to the data they need to fulfill their tasks.
Data segmentation Rank data according to sensitivity and build micro-perimeters around high-value datasets.
Full-disk encryption Make data stored in computers and portable devices unreadable so that if these machines are stolen, the files they have inside remain secure.
Virtual private networks Make data transmitted across unsecured connections unreadable so that intercepting it would become futile.
Strict access controls Prevent unauthorized access to accounts by using strong passwords, multifactor authentication, and auto screen locks and logouts for idle users.
AI-powered network monitoring Identify suspicious user and software behaviors such as employees accessing files outside their departments.

As soon as you focus on preventing downtime events instead of reacting to them, the productivity and efficiency of your IT infrastructure will increase to levels you’ve never dreamed of. Start your journey to enhanced cybersecurity by giving us a call for a demonstration.

To learn more about how to safeguard your business, or if you are looking for an expert to help you find the best solutions for your business talk to GCInfotech about a free technology assessment.

Published with consideration from smallbiztechnology.com  SOURCE

If you think your email is safe from hackers, think again. A lack of sufficient email security protocols can lead to data theft, unauthorized access to sensitive information, and successful malware attacks. Here are some tips to secure your email account from unwanted intruders and the many troubles that come with them.

Use separate email accounts

Most people use a single email account for all their needs. As a result, information from websites, newsletters, shopping deals, and messages from work gets sent to one inbox. But what happens when someone breaks into it? There’s a good chance they could gain access to all the stored information and use them in fraudulent dealings.
Having at least two separate email accounts will not only boost your security, but it will also increase your productivity. You can have a personal account to communicate with your friends and family, and a professional email account solely for work-related tasks.

Set strong passwords

Some email users often overlook the importance of having strong email account passwords. You might be surprised to learn that email passwords like “123456,” “qwerty,” and “password” are still the most common around. For the sake of security, set longer passwords or passphrases that contain a good mix of upper- and lowercase letters, numbers, and special characters. Make sure these passwords are unique to that account to keep all your other password-protected accounts safe.
You should also consider enabling multifactor authentication (MFA). This creates an extra layer of security by requesting for another method to verify your identity, like a fingerprint scan or a temporary activation code sent to your mobile phone.

Beware of email scams

When you see a link in an email, don’t click on it unless you’ve assessed its authenticity. You never know where those links might lead you. Sometimes they are safe, but other times they can infect your computer with malware or send you to a compromised website.
It’s always good to know who the email message is coming from. If you’re expecting a file from your friend or family, then go ahead and open the attachment. However, emails coming from unknown sources or those that have strange account names such as “@amazon6753.com” are most likely to be email scams.
These types of attacks are known as phishing, and they can be remarkably clever. For example, cybercriminals may masquerade as high-profile companies like Amazon, Facebook, or Bank of America to catch their victims off guard. They create emails with a sense of urgency by claiming that there’s an issue with your account and that you should send them information or click on a link to “confirm” your personal details. This link will either install malware on your device or lead you to a fraudulent site.
Even if there was a genuine issue with your account, legitimate companies would never ask something so suspicious over email. If you get these messages, contact the company directly through a verified website or phone number — not the contact details on the email.

Monitor account activity

Periodically watch over your account activity. Make sure to limit access privileges to apps if you want to ensure maximum privacy and security. Also, check for any suspicious activities in your logs, such as unusual devices and IP addresses that have accessed your account. This indicates that hackers may have successfully broken into your account. If this is the case, sign out of all web sessions and change your password as soon as possible.

Encrypt emails and update your software

Email encryption ensures that any message you send won’t be intercepted and viewed by unauthorized users. Meanwhile, installing the latest updates for your anti-malware, firewalls, and email security software filters potential email scams and fixes any vulnerabilities hackers can exploit.
Protecting your email accounts from various threats can be a daunting process, but with the right support, it should be effortless. Talk to us today for all your cybersecurity needs.

To learn more about how to safeguard your business, or if you are looking for an expert to help you find the best solutions for your business talk to GCInfotech about a free technology assessment.

Published with consideration from smallbiztechnology.com  SOURCE

The hacker’s message is urgent and aimed directly at you. We’ll teach you how to keep from getting duped.

Everyone has access to something a hacker wants. To get it, hackers might aim a targeted attack right at you. The goal might be stealing customer data that’s useful for identity theft, your company’s intellectual property or even your personal income data. The latter could help hackers steal your tax refund or file for unemployment benefits in your name.

Targeted attacks, also called spear-phishing, aim to trick you into handing over login credentials or downloading malicious software. That’s what happened at Twitter in July, where the company says hackers targeted employees on their phones. Spear-phishing attacks also often take place over email. Hackers usually send targets an “urgent” message and include credible-sounding information specific to you, like something that could have come from your own tax return, social media account or credit card bill. These scams aim to override any red flags you might notice about the email with details that make the sender sound legitimate.

Despite corporate training and stern warnings to be careful who you give your password to, people do fall for these tricks. In addition to the Twitter fiasco, there was the release of Hillary Clinton campaign chair John Podesta’s emails, including his technique for making risotto (hint: keep stirring!). Podesta reportedly entered his personal username and password into a fake form designed by hackers specifically to capture his credentials.

Another consequence of falling for a spear-phishing scam could be downloading malicious software, like ransomware. You could also be convinced to wire money to a cybercriminal’s account. So how do you avoid falling for a spear-phishing scam? By taking these security habits to heart.

Know the basic signs of phishing scams

Phishing emails, texts and phone calls try to trick you into visiting a malicious website, handing over a password or downloading a file. This works in email attacks because people often spend the whole day at work clicking on links and downloading files as part of their jobs. Hackers know this and try to take advantage of your propensity to click without thinking.

Despite corporate training and stern warnings to be careful who you give your password to, people do fall for these tricks. In addition to the Twitter fiasco, there was the release of Hillary Clinton campaign chair John Podesta’s emails, including his technique for making risotto (hint: keep stirring!). Podesta reportedly entered his personal username and password into a fake form designed by hackers specifically to capture his credentials.

Another consequence of falling for a spear-phishing scam could be downloading malicious software, like ransomware. You could also be convinced to wire money to a cybercriminal’s account. So how do you avoid falling for a spear-phishing scam? By taking these security habits to heart.

Know the basic signs of phishing scams

Phishing emails, texts and phone calls try to trick you into visiting a malicious website, handing over a password or downloading a file. This works in email attacks because people often spend the whole day at work clicking on links and downloading files as part of their jobs. Hackers know this and try to take advantage of your propensity to click without thinking.

Despite corporate training and stern warnings to be careful who you give your password to, people do fall for these tricks. In addition to the Twitter fiasco, there was the release of Hillary Clinton campaign chair John Podesta’s emails, including his technique for making risotto (hint: keep stirring!). Podesta reportedly entered his personal username and password into a fake form designed by hackers specifically to capture his credentials.

Another consequence of falling for a spear-phishing scam could be downloading malicious software, like ransomware. You could also be convinced to wire money to a cybercriminal’s account. So how do you avoid falling for a spear-phishing scam? By taking these security habits to heart.

Know the basic signs of phishing scams

Phishing emails, texts and phone calls try to trick you into visiting a malicious website, handing over a password or downloading a file. This works in email attacks because people often spend the whole day at work clicking on links and downloading files as part of their jobs. Hackers know this and try to take advantage of your propensity to click without thinking.

Because spear-phishing scams can be so tricky, there’s an extra layer of caution you should apply before acting on a request that comes over email or the phone. The most important of these extra steps: guard your password. Never follow a link from your email to a website and then enter your account password. Never give your password to anyone over the phone.

Banks, email providers and social media platforms often make it policy to never ask for your password in an email or phone call. Instead, you can go to the company’s website in your browser and log in there. You can also dial back to the company’s call customer service department to see if the request is legit. Most financial institutions, like your bank, will send secure messages through a separate inbox you can access only after you’ve logged onto the website.

Beat phishing by calling the sender

If someone sends you something “important” to download, asks you to reset your account passwords or requests that you send a money order from company accounts, call the sender of the message — like your boss, your bank or other financial institution, or the IRS — and make sure they really sent it to you.

If the request came by phone call, you can still pause and double check. For example, if someone says they’re calling from your bank, you can tell the caller you’re going to hang up and call back on the company’s main customer service line.

A phishing message will often try to make the request seem incredibly urgent, so you might not feel inclined to add an extra step by calling the sender to double-check. For example, an email might say that your account has been compromised and you need to reset your password ASAP, or that your account will expire unless you act by the end of the day.

Because spear-phishing scams can be so tricky, there’s an extra layer of caution you should apply before acting on a request that comes over email or the phone. The most important of these extra steps: guard your password. Never follow a link from your email to a website and then enter your account password. Never give your password to anyone over the phone.

Banks, email providers and social media platforms often make it policy to never ask for your password in an email or phone call. Instead, you can go to the company’s website in your browser and log in there. You can also dial back to the company’s call customer service department to see if the request is legit. Most financial institutions, like your bank, will send secure messages through a separate inbox you can access only after you’ve logged onto the website.

Beat phishing by calling the sender

If someone sends you something “important” to download, asks you to reset your account passwords or requests that you send a money order from company accounts, call the sender of the message — like your boss, your bank or other financial institution, or the IRS — and make sure they really sent it to you.

If the request came by phone call, you can still pause and double check. For example, if someone says they’re calling from your bank, you can tell the caller you’re going to hang up and call back on the company’s main customer service line.

A phishing message will often try to make the request seem incredibly urgent, so you might not feel inclined to add an extra step by calling the sender to double-check. For example, an email might say that your account has been compromised and you need to reset your password ASAP, or that your account will expire unless you act by the end of the day.

To learn more about how to safeguard your business, or if you are looking for an expert to help you find the best solutions for your business talk to GCInfotech about a free technology assessment.

Published with consideration from CNET.com  SOURCE

When it comes to cybersecurity, you probably think of protecting computers, apps, or online databases first and printers last. Precisely because they’re overlooked in, printers can be exploited by hackers and used as a gateway to infiltrate your systems. Secure your networks against intruders by following these steps.

What makes business printers vulnerable to cyberattacks?

When assessing network security threats, companies primarily focus on servers and computers not only because they are the most exposed to external threats, but also because they get the bulk of cyberattacks. Printers are often at the bottom of the list since they are not prime targets. What’s more, their functions seem to be internal at first glance, as they don’t interact with external systems.

But it’s exactly because of their primary functions, namely printing and scanning, that make print devices perfect cybercriminal targets. Businesses run important documents such as tax forms, employee information, medical records, and financial statements through print devices, and hackers would definitely love to get their hands on them.

And they can — easily.

Network printers store previous print jobs in their hard drive, sometimes including those that have been canceled. If anyone accesses the printer — even remotely — they may be able to see those documents by hacking into the printer using a specialized tool.

Files can also be intercepted during wireless transmission, as modern printers can now be connected to the web. Not only can hackers exploit printers’ open network ports to view data, but they can also take over vulnerable printers and transmit their own data through the machine.

What can you do to protect your business printers?

Business printers should not be disregarded when planning a cybersecurity strategy. Keep your print devices secure by following these best practices:

  • Monitor your network continuously and promptly install printer software updates and patches. Printer manufacturers often release software support or updates, so regularly check for those.
  • Change the default password and administrator login credentials of printers with web management capabilities.
  • Only allow company-owned devices to connect to your printers.
  • Always connect to your printers using secure connections. Conversely, avoid accessing your printers through a public internet connection.
  • Restrict printer access by using a firewall.
  • If your wireless printer has the feature that requires users to enter a PIN before they can print documents, enable it to prevent unauthorized access.
  • If you don’t use your printer for fax and email, isolate your printer from your main company network and disable out-of-network printing.
  • If you handle classified data, do not connect your printer to any network. Instead, connect it directly to your computer using data cables, or print from a thumb drive.
  • Secure your printouts by enabling manual feed. This setting requires a user to manually input paper (or any material to be printed on), so there are reduced risks of the printed document getting stolen or being left in the printing area.

Another way to secure your printers is by partnering with an IT company that can take care of your printer-related worries. From thwarting attacks to reducing management costs to keeping your printer at optimal functionality, our experts can help.

To learn more about how to safeguard your business, or if you are looking for an expert to help you find the best solutions for your business talk to GCInfotech about a free technology assessment.

Published with consideration from TechAdvisory.org SOURCE

In the past couple of months, just about everyone has been forced to shift priorities. If you’re like many business owners, you are intently focused on pivoting your business to accommodate today’s “new normal.” In fact, you are probably investing so much of your time in trying to retain your customers and generate new cash flow that you barely have time to even think about cyber security.

The problem is that cybercriminals and hackers know there’s no better time to strike than during a global crisis. In fact, they’re probably working overtime to craft new malware while the rest of us are trying to manage how our lives have been turned upside down. While you are so focused on your business, these cyber thugs are finding new ways into your IT network so they can steal data and passwords, compromise your clients’ private information and even demand large ransoms.

Cybercrime is already on the rise and is expected to cause $6 trillion in damages by 2021! But, if history repeats itself, you can bet hackers are already out in full force right now. We’ve already seen how headlines are changing from stories about COVID-19 to accounts of a frenzy of cyber-attacks on corporations and small businesses.

Here are solutions you can implement during these crazy times to help protect your business data, money and productivity:

  • Be more suspicious of incoming e-mails.

Because people have been scared, confused and not really focused for a while now, it’s the perfect time for hackers to send e-mails with dangerous malware and viruses. You probably have received a bunch of COVID-19-focused emails. Always carefully inspect the e-mail and make sure you know the sender. There has already been a CDC-gov e-mail address out there that’s not legitimate and has spammed inboxes across the country.

Avoid clicking links in the e-mail unless it’s clear where they go. And you should never download an attachment unless you know who sent it and what it is. Communicate these safeguards to everyone on your team, especially if they are working from home.

  • Ensure your work-from-home computers are secure.

Another reason to expect a rise in cyber-attacks during these times is the dramatic increase in employees working from home. Far too many employers won’t think about security as their team starts working at the kitchen table. That’s a dangerous precedent.

First, make sure your employees and contractors are not using their home computers or devices when working. Second, ensure your work-at home computers have a firewall that’s turned on. Finally, your network and data are not truly secure unless your employees utilize a virtual private network (VPN). If you need help in arranging or improving your new work-from-home environment, we would be happy to get your entire team set up. Our goal is always to help your business to thrive with greater cyber security and superior technology that improves efficiency.

  • Improve your password strategy.

During crises like this one, your passwords could mean the difference between spending your time working to grow your business and trying to recoup finances and private data that’s been hacked. Make a point now to reevaluate your passwords and direct your team to create stronger passwords.

Also, while it’s so convenient to save your passwords in your web browser, it also lessens your security. Because web browsers simply require their own password or PIN to access saved passwords, a skilled hacker can bypass this hurdle. Once they access your saved passwords, they can steal as much as they want – credit card information, customers’ private data and more!

Instead, you should consider a password manager to keep all of your passwords in one place. These password managers feature robust security.

You, your team and your family have enough to concern yourselves with at the moment. There’s no need to invite in more problems by letting your computer and network security slide during these times.

While this coronavirus scare has negatively affected countless businesses, we are proud to say we are open and continuously servicing our customers. If you need additional security advice or would like to have a consultation to discuss how to keep your data safe or how we can help you work more effectively, simply connect with us today.

To learn more about how to safeguard your business, or if you are looking for an expert to help you find the best solutions for your business talk to GCInfotech about a free technology assessment.

Published with consideration from TechAdvisory.org SOURCE

There really is an app for almost everything — including one that cyber-criminals use to hack into businesses’ systems. Cyberattacks have become so advanced that they are now aided by an app, like this one that poses serious threats to Office 365 users. If you’re using Office 365, here’s what you need to know.

A phishing scam that harvests users’ credentials

The latest cyberattack on Microsoft Office 365 involves harvesting users’ credentials. Scammers use this previously unseen tactic by launching a phishing message to users, asking them to click on an embedded link. What makes this scam more insidious than traditional phishing scams is that the URL within the message links to a real Microsoft login page.

How does it work?

The phishing message resembles a legitimate SharePoint and OneDrive file-share that prompts users to click on it. Once they do, they are taken to an Office 365 login page where they will be asked to log in if they haven’t already.

After they’ve logged in, they’ll be prompted to grant permission to an app called “0365 Access.” Users who grant permission effectively give the app — and the hackers behind it — complete access to their Office 365 files, contacts, and inbox.

This technique can easily trick lots of users since the app that requests access is integrated with the Office 365 Add-ins feature. That means that Microsoft essentially generates the request for permission. No, Microsoft is not aiding hackers to breach systems. Rather, the scam is made possible by a feature that allows users to install apps that are not from the official Office Store.

Ways to protect your Office 365 account — and your business

Given their fairly advanced approach, these scammers could effortlessly prey on careless employees. There are ways to make sure that doesn’t happen.

  • Always check the email’s sender account before clicking on any link or granting apps access.
  • Implement a policy that prevents staff from downloading and installing apps that are not from the Office Store.
  • Regularly conduct security awareness training that covers essential cybersecurity topics. Educate employees on how to spot phishing scam red flags (e.g., unknown senders, grammatical and typographical errors, suspicious requests, and the like). Increase their knowledge about more sophisticated attacks and keep everyone informed about current and future cybersecurity risks.

Successful attacks could result in an unimaginable catastrophe to your company. For tips on how to spot this and other nefarious scams and how to plan thorough security practices, contact our experts today.

To learn more about how to safeguard your business, or if you are looking for an expert to help you find the best solutions for your business talk to GCInfotech about a free technology assessment.

Published with consideration from TechAdvisory.org SOURCE

Events out of your control can disrupt your business operations. While you can’t necessarily control the unexpected, you can take some precautions to prevent most business disruptions. Here are some things to consider when developing a business continuity plan (BCP).

Backup your data, applications, and servers

Today, companies are more dependent than ever on IT and data. If these critical components suddenly become inaccessible, there’s little chance your business will survive. Regularly backing up these elements ensures they can be restored quickly in the event of a disaster, security breach, or damage to IT equipment.

In the past, most businesses would create backups on-site and with tape backups, but today more and more businesses are using the cloud, and here are several reasons why:

  • Cloud backups are affordable and cost much less than onsite backups
    Backups can be automated, therefore saving you time
  • Cloud providers usually back up your data to multiple locations (so if one of their facilities goes down, your backups are still safe at another site).
  • Backups can be accessed from anywhere, whether it’s at an employee’s home or at an alternate office.
  • If you need to access them, backups can be restored quickly

Virtualize servers and desktops

When you virtualize your servers or desktops, they can be used at any location – be it at your workplace, home, or a coffee shop in the Bahamas. In terms of business continuity, this is useful in case your main office suddenly becomes unusable due to hostile weather conditions.

Have a backup power supply

No electricity means zero productivity and money down the drain. Having a backup power supply will ensure that when the electricity goes down, your employees can continue working.

A good solution is an uninterrupted power supply (UPS), which gives employees a fair amount of time to finish their work as if nothing ever happened. Also, if you have a server room, a UPS will ensure your vital servers stay cool.

Utilize social media

Whether it’s Facebook, Twitter, or Google+, most people are on at least one social network these days. And if there is any kind of outage or disaster, social media is usually one of the first places customers, colleagues, staff, and vendors will check the status of your business. So when it comes to business continuity, keep at least one social media account active to keep your customers and followers informed.

Implement unified communications

Unified communication (UC) creates a virtualized communication infrastructure. That means instead of your communication tools – like phones, instant messaging, and video calls – all being stored locally at your workplace, you can access them anywhere. So if your office is inaccessible, employees can still use your phones and other communication tools from their homes. What’s more, UC tools can route business calls to your employees’ smartphones. That means they’ll never miss an important call, even if they’re not in the office.

Keep in mind that these are only the first few items you have to address in your business continuity plan. You’ll also need to consider things like training employees and having a communications plan for informing stakeholders. If you want more advice on these areas or need top-class business continuity tools, contact us today.

To learn more about how to safeguard your business, or if you are looking for an expert to help you find the best solutions for your business talk to GCInfotech about a free technology assessment.

Published with consideration from TechAdvisory.org SOURCE

Everyone uses email as the central hub for their personal internet activities, but this also makes it an attractive target for cyber-attacks. The importance of email security is vital to your company’s survival, so applying these simple tips can dramatically reduce your exposure to hackers and malware.

Use separate email accounts

Most people use a single email account for all their personal needs. As a result, information from websites, newsletters, shopping deals, and messages from work get sent to this one inbox. But what happens when someone breaks into it? There’s a good chance they would be able to gain access to everything else.

Having at least two separate email accounts will not only boost your security, but will also increase your productivity. You can have a personal account to communicate with your friends and family, while another is used solely for work-related communications.

Set strong passwords

Too many email accounts have predictable passwords. You might be surprised to learn that email passwords like “123456,” “qwerty,” and “password” are still the most common around. For the sake of security, set longer passwords (or passphrases) that contain a good mix of upper- and lowercase letters, numbers, and special characters. Make sure these passwords are unique to that account to keep all your other password-protected accounts safe.

You should also consider enabling multi-factor authentication (MFA). This creates an extra layer of security by requesting for another method to verify your identity like a fingerprint scan or a temporary activation code sent to your mobile phone.

Beware of email scams

When you see a link in an email, don’t click on it unless you’ve assessed its authenticity. You never know where those links might lead you. Sometimes they can be safe, but other times they can infect your computer with malware.

If you’re expecting a file from your friend or family, then go ahead and open the attachment. It’s always good to know the person sending the file. But be wary of attachments in emails from strangers. Even if the file name looks like a JPEG image, you should never open it. Attached files may seem harmless, but they may actually be a malicious program ready to latch itself onto your computer the moment you click on it.

These types of attacks are known as phishing and they can be remarkably clever. For example, cyber-criminals may masquerade as high-profile companies like Amazon, Facebook, or the Bank of America to catch their victims off guard. They might even create a sense of urgency by claiming that there’s an issue with your account, and that you should send them information or click on a dangerous link to “confirm” your personal details. Even if there was a genuine issue with your account, these companies would never ask something so suspicious over email. If you get these messages, contact the company directly through a verified website or phone number — not the contact details on the email.

Monitor account activity

Periodically watch over your account activity. Make sure to limit access privileges to apps if you want to ensure maximum privacy and security. Also, check for any suspicious activities in your logs like unusual devices and IP addresses that have accessed your account. This indicates that hackers may have successfully broken into your account. If this is the case, sign out of all web sessions and change your password as soon as possible.

Encrypt emails and update your software

Email encryption ensures that any message you send won’t be intercepted and viewed by unauthorized users. Meanwhile, installing the latest updates for your anti-malware, firewalls, and email security software filters potential email scams and fixes any vulnerabilities hackers can exploit.

Protecting your email accounts from various threats can be a daunting process, but with the right support, it should be effortless. Talk to us today for all your cybersecurity needs.

To learn more about how to safeguard your business, or if you are looking for an expert to help you find the best solutions for your business talk to GCInfotech about a free technology assessment.

 

Published with consideration from TechAdvisory.org SOURCE

How Cloud Backup Helps Your Business

New threats to businesses’ precious employee and customer data emerge every day, so the only surefire way to protect your files from viruses, theft, and other unforeseeable disasters is to partner with a leading cloud backup provider. With a basic understanding of how cloud backups work, you can set up a plan that is economical and customized to the needs of your business.

How should you go about choosing a cloud backup provider? Let’s take a look:

Learn more about their storage capacity

Before partnering with a cloud backup provider, ask them where they store their data. Many providers use cloud servers over which they have little control, which could be hazardous as it makes it harder to monitor activity and respond to anomalies. To avoid this fate, choose a backup service that operates their own cloud-based servers.

Next, you will have to determine whether your business assets can be backed up, since some cloud storage providers do not have the capacity to save bigger files like videos or other multimedia files. By asking these questions, you can find a cloud backup service that fits your business needs, and more importantly, can take care of all your files.

Get details on their security

It will be important for the cloud backup provider to explain in no uncertain terms how they will store your files. They should be encrypted and stored on multiple servers because redundant storage ensures your data has multiple copies saved online and can be retrieved at will. Even if an uncontrollable disaster befalls your company or the backup provider’s system, you’ll still be safe.

Compare your budget and backup costs

Before considering any cloud backup provider, you need to know how much the service is worth to you. How much money would you lose if your server crashed and all the data it stored was irretrievable? Compare that amount with the cost of a provider’s service, which could be charged by storage tiers, per gigabyte, or on a flat-fee unlimited plan.

When asking about the price of cloud backups, make sure to clarify any service limitations or restrictions. For example, how quickly can your storage capacity be upgraded? Is it possible to run out of storage? These are not things you want to discover in the middle of hurricane season.

Clarify data recovery timelines

Although storage availability is important, how quickly backups can be created and restored is also an essential factor. Ask providers how often backups will be created (e.g., hourly, daily, weekly), and how long it will take to restore them (e.g., hours, days, etc.). If those timelines are too long, it may be time to look for a better provider.

The most important thing is to know your needs before meeting with a potential provider. Let them know your business needs, budget, and recovery timelines. Our solutions and pricing are flexible and customized to your needs so you’re not stuck in a cookie-cutter plan.

To learn more about how to safeguard your business, or if you are looking for an expert to help you find the best solutions for your business talk to GCInfotech about a free technology assessment

Published with consideration from TechAdvisory.org SOURCE