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How to set up secure guest Wi-Fi

Today, Wi-Fi isn’t only crucial for your employees to get work done; it’s also a necessary amenity for your office guests. But there’s a right way and a wrong way to set up guest Wi-Fi, and the latter can result in a frustrating experience for you and your users. So, how do you set up your guest Wi-Fi properly?

Never give guests access to your primary Wi-Fi

Giving your guests access to your company’s main Wi-Fi connection might seem like a good idea, but you should avoid this at all costs.

Anyone with a little technical know-how can potentially access everything on your company network, including confidential data. In addition, if any of your visitors’ mobile devices have been compromised, it’s possible that they can transmit malware to your entire network.

Ways to create secondary Wi-Fi for guests

If your router comes with built-in guest Wi-Fi support (you can check this feature through a quick web search), you can use it to create a separate “virtual” network. This means guests will have access to the internet without directly connecting to your company’s primary network.

If your router doesn’t support multiple Wi-Fi networks, you can implement a separate wireless access point that bypasses the rest of your network and connects directly to the internet, thus preventing any outsider from accessing your company’s private data.

Keep in mind that guest Wi-Fi still uses your ISP connection, so you should limit bandwidth usage on your guest network. Visitors streaming videos can slow down your internet connection, which can affect the productivity of your employees. With that in mind, you can even have your employees use the guest Wi-Fi on their mobile devices to minimize the chance of them hogging company bandwidth for personal use.

Remember, your guest Wi-Fi should only provide outsiders with internet access, nothing more. While the proper setup isn’t rocket science, it can be a tedious process. Having said that, if you need a team of experts to take care of it, or if you simply have questions about how else to leverage your hardware for better efficiency and security, just give us a call.

To learn more about how to safeguard your business, or if you are looking for an expert to help you find the best solutions for your business talk to GCInfotech about a free technology assessment.

Published with consideration from TechAdvisory.org SOURCE

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Choosing a small office Wi-Fi router

Selecting a Wi-Fi router, much like selecting any other piece of equipment for your business, can be a complicated task. There are a variety of models available that it can be a chore to work out the best option. However, if you know what features to look for, it’s much easier to make the right decision.

Network type

Look at any router and you will quickly see that there are a number of different networks available. The four most commonly found are 802.1b, 802.1g, 802.1n, and 802.11ac. These designations indicate how fast the router can transfer wireless data, with 802.11ac being the fastest of these four. Those who want to connect multiple devices via Wi-Fi or cable may do better with 802.11ac router.

Throughput

This is closely associated with the router’s network type, and is usually one of the first things listed on router boxes and specifications. To spot the router’s throughput, look for Mbps. This indicates the speed at which the router is supposed to transmit data from your connection to users.

Keep in mind that if you have a 100Mbps internet connection, but a router that is only, say, 80 Mbps, then the total speed will be the lower figure. Therefore, it would be a good idea to get a router with a higher throughput to accommodate faster connections.

Range

This is particularly important for users who will be connecting via Wi-Fi as they will likely not be sitting right beside the router. The farther you are from your router, the slower and weaker your connection will be. Typically, 802.11ac will offer the strongest connections and greatest range.

Bands

On every single router’s box, you will see numbers like 5Ghz and 2.4Ghz. These indicate the wireless radios on the router. A dual-band router will have both 5Ghz and 2.4Ghz radios which allow devices to connect to different bands so as not to overload a connection. Those who connect to a 5Ghz band will generally have better performance, but the broadcast range will be much shorter than the 2.4Ghz radio.

Quality of service (QoS)

QoS is a newer feature that allows the router administrator to limit certain types of traffic. For example, you can use the QoS feature of a router to completely block all torrent traffic, or limit it so that other users can have equal bandwidth. Not every router has this ability, but it is a highly beneficial feature for office routers.

Beamforming

Beamforming is a recent feature that’s becoming a standard in mid- to high-end routers. It is a form of signal technology that allows for better throughput in dead areas of a business. In other words, it can help improve the connection quality with devices behind solid walls or in rooms with high amounts of interference.

By utilizing this technology, routers can see where connection is weak and act to improve it. While this is available on routers with many network types, it is really only useful with routers running 802.11ac. Those who don’t mind paying a higher price point for an increase in network performance should consider this feature.

Multiple input, multiple output (MIMO)

MIMO is the use of multiple antennas to increase performance and overall throughput. MIMO-enabled routers ensure that more devices can connect to one router with less interference.

When it comes to real-world tests, there is often a slight improvement if antennas are configured and aimed properly. However, getting a high-end router with six or more antennae may be an unnecessary cost for small businesses.

There’s a lot to consider when it comes to picking a router, which is why we recommend you contact us. We can evaluate your networking needs and help you find the best set up for your business.

To learn more about how to safeguard your business, or if you are looking for an expert to help you find the best solutions for your business talk to GCInfotech about a free technology assessment.

Published with consideration from TechAdvisory.org SOURCE

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Bring Your Own Device tips to improve security

Lax bring your own device (BYOD) policies are a growing concern for businesses. If not managed properly, these can pose security risks to your organization. How can you mitigate the risks associated with the BYOD trend?

Whether your employees are using smartphones, tablets, or laptops, you need a BYOD security policy. Additionally, you need to be aware of the key BYOD security risks:

  • Loss or theft of device – Employees often bring their personal devices wherever they go. This means there’s a higher chance of devices being lost or stolen, and a greater risk of the company data that’s stored or accessed on these being compromised.
  • Data loss – In the event that a device is lost, stolen, or damaged, any locally stored data may be lost permanently if it’s not backed up in real time.
  • Man-in-the-middle (MITM) attacks – Public Wi-Fi spots are convenient for getting some work done, but they’re also popular hunting grounds for cybercriminals who use MITM to intercept data being transmitted over public networks.
  • Jailbroken devices – Jailbreaking is the process of removing the restrictions imposed by the manufacturer of a device, typically to allow the installation of unauthorized or third-party software. This increases the risk of an employee inadvertently installing malicious software on a personal device.
  • Security vulnerabilities – Every operating system (and the software that runs on it) has its own unique set of security flaws and vulnerabilities, which means that allowing staff to use any device and operating system increases the risk of a data breach or malware infection.
  • Malware – A personal device that has been infected with malware can spread that malware to other devices connected to the company network and cause data loss and downtime.

To mitigate risks, it’s important to devise a BYOD security policy that works for the needs of your business as well as the needs of your employees. Here are some tips:

Make passwords compulsory on all BYOD devices

Prevent unauthorized access to company data by enforcing the use of passwords on all BYOD devices. Passwords should be long and unique.

Create a blacklist of prohibited applications

Blacklisting involves prohibiting the installation of certain applications on BYOD devices that are used for work purposes. This includes applications such as file sharing and social networking apps. The simplest way to blacklist applications is through a mobile device management platform that enables IT administrators to secure and enforce policies on enrolled devices.

Restrict data access

Adopt the principle of least privilege on both BYOD and company devices. This means that a user is able to access only the data and software required to do their job. This can reduce the effects of certain types of malware and limit the fallout in the event of a data breach.

Invest in reliable security solutions for devices

Protect BYOD devices with reputable antivirus software to identify and stop threats before they can make changes to the device. This is vital for protecting mission-critical data and avoiding downtime.

Backing up device data

A well-thought-out BYOD policy can go a long way toward minimizing the risk of a security breach, but if something manages to slip past your defenses, you need a process in place for restoring your data to its former state. Have a comprehensive backup strategy to ensure that any data stored locally on a BYOD device can be quickly recovered.

Educate your staff about security

The vast majority of BYOD-related security risks involve human error. Educate your employees about proper mobile safety. This includes how to spot apps that could contain malware, sharing security threat updates, and teaching them how to secure their devices by going beyond default security settings.

It’s also a great idea to work with an IT partner like us. As experts, we keep tabs on the latest trends and innovations related to BYOD and will recommend solutions that work for your company. Contact us today to see how we can help.

To learn more about how to safeguard your business, or if you are looking for an expert to help you find the best solutions for your business talk to GCInfotech about a free technology assessment.

Published with consideration from TechAdvisory.org SOURCE

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Six Essential Cloud Solutions for Every Business

Over the past several years, the debate about cloud technology in business has moved away from “Is it a safe option?” to “How can I move more of my tools to the cloud?” There is an overwhelming number of options and many business owners don’t know where to start. If that’s the position you find yourself in, we recommend starting with six basic tools.

Email

Every business needs email. And while there are plenty of non-cloud options to choose from, they require a lot of maintenance. Opting for cloud-based email means you pay for the service without worrying about hardware requirements or software updates. These issues, among others, will be handled by the provider and backed by service level guarantees.

File storage

Storing company files in the cloud is a great way to give employees more mobility and flexibility. Everyone can access information from almost any internet-enabled device without compromising security, since providers include things like encryption and multi-factor authentication as part of the monthly service fee.

You can opt for either DIY cloud storage such as Microsoft’s OneDrive and Dropbox or a slightly more expensive managed solution that will provide customization opportunities and regulatory compliance management.

Document creation and collaboration

It’s easy to confuse apps like Office 365 and Google Docs with cloud file storage but they’re not the same. What sets them apart is whether or not you can edit documents stored on these platforms. In most cases, multiple users can alter the same document simultaneously and see mirror images on their screens even if they’re hundreds of miles apart.

Between faster document turnaround times and fewer separate versions of files, there’s no reason to keep everything offline. Business owners used to worry about security but vendors today invest 100 times more resources in protecting client info than a small operation could ever match.

Server hosting

Whether your business requires a single low-scale server or several high-powered ones, it’s becoming harder to justify maintaining those at your physical location. They’re too finicky and expensive compared to their cloud alternatives.

Server hosting enables you to accomplish via an app all that you could with in-house hardware. The costs are also spread out month to month rather than all at once during the setup phase.

Backup and recovery

The entire basis of cloud technology is that you have total access to hardware and software that’s located far from your office. That makes things like cloud file storage and server hosting perfect for recovering from a disaster. If a natural disaster or cyberattack renders your office inoperable, all you need to do is log in to your cloud platform from somewhere else.

If you are looking to move your business into the cloud, we have a broad range of products tailored to small businesses.

To learn more about how to safeguard your business, or if you are looking for an expert to help you find the best solutions for your business talk to GCInfotech about a free technology assessment.

Published with consideration from TechAdvisory.org SOURCE

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Fix these enterprise security flaws now

As businesses have become more reliant on digital technology for day-to-day operations, they’ve also become a favorite target of internet threats. If you want to protect your organization from cyberattacks, make sure your security is clear of the following flaws.

Open wireless networks

With one main internet line and a couple of wireless routers, a whole office can go online. A wireless internet connection saves money, but there is an inherent risk that it’s an unsecure network.

If you need a secure network, plugging in a wireless router and creating a basic network is not enough. If you don’t set a password on your routers, then anyone within range can connect. With fairly simple tools and a bit of know-how, hackers and criminals can start capturing data that goes in and out of the network, and even attacking the network and computers attached.

Therefore, you should take steps to ensure that all wireless networks in the office are secured with strong passwords. Many internet service providers that install hardware when setting up networks will often just use an easy password for the router, such as the company’s main phone number. These need to be changed.

Email is not secure

Most companies that have implemented a new email system in the past couple of years will most likely be secure. This is especially true if they use cloud-based options or well-known email systems like Exchange, which offer enhanced security and scanning.

The businesses at risk are those using older systems like POP, or systems that don’t encrypt passwords (what are known as “clear passwords”’). If your system doesn’t encrypt information like this, anyone with the right tools and a bit of knowledge can capture login information and compromise your systems and data.

If you are using an older email system, it is advisable to upgrade to a newer one, especially if it doesn’t use encryption.

Mobile devices that aren’t secure enough

Mobile devices offer a great way to stay connected and productive while out of the office. However, if you use your tablet or phone to connect to office systems but don’t have security measures in place, you compromise your networks.

Imagine you have linked your work email to your tablet but don’t have a screen lock enabled, and you lose your device. Anyone who picks it up will have access to your email and all your sensitive information. The same goes if you install a mobile device app with malware on it. Your infected device will spread this malicious program to your entire network and cause major disruption to your business.

Take steps to ensure that employee devices have adequate security, such as passcodes, and that your company has sufficient security policies in place to govern their use. Lastly, mobile device management solutions are specifically designed to prevent your bring your own device (BYOD) policy from being a risk with employee devices causing havoc to your network.

Anti-malware software that isn’t maintained

These days, it is essential that you have anti-malware software installed on all devices in your company, and that you take the time to configure these properly.

It could be that scans are scheduled during business hours. If you install these solutions onto your systems and they start to scan during work time, most employees will just turn the scanner off, leaving your systems vulnerable.

The same goes for not properly ensuring that these systems are updated. Updates are important for software, especially anti-malware applications, because they implement new databases that contain recently discovered threats and the fixes for them.

Therefore, anti-malware software needs to be properly installed and maintained if they are going to even stand a chance of keeping systems secure.

Lack of firewalls

A firewall is a network security tool that can be configured to block data traffic from entering and leaving the network. For instance, it can protect data from being accessed from outside the network. While many modems or routers include firewalls, they are often not robust enough for business use.

What you need is a firewall that covers the whole network at the point where data enters and exits (usually before the routers). These are business-centric tools that should be installed by an IT partner like a managed services provider (MSP), in order for them to be most effective.

How do I ensure proper business security?

The best way a business can ensure that their systems and networks are secure is to work with an IT partner like us. Our managed services can help ensure that you set up proper security measures in place and that they are managed properly. Tech peace of mind means your focus can be on creating a successful company instead.

To learn more about how to safeguard your business, or if you are looking for an expert to help you find the best solutions for your business talk to GCInfotech about a free technology assessment.

Published with consideration from TechAdvisory.org SOURCE

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How secure are your Apple devices?

Although more generally secure than Windows computers and Android devices, Apple computers and devices have security threats, too. Thinking that Macs and iPhones don’t need protection is just asking for trouble. Follow these tips to bolster the security of all your business gadgets.

Keep abreast of current security threats

Educate your organization about the most common ways systems are infected or hacked. Apple users in your organization must be aware of recent security updates on iPhones and Macs, for instance.

  • iPhones – Security and privacy are key concerns with every iOS update, which is why Apple highlighted its privacy and security features when it released iOS 13, the latest iOS version. However, in June, it was reported that 38% of Apple iOS apps contained critical vulnerabilities, which was only slightly lower compared to Android’s 43%. The vulnerabilities were reportedly caused by weaknesses in security mechanisms.
  • Macs – In 2017’s WannaCry/WannaCrypt ransomware attacks, only Windows machines were affected. This shows that Apple does a fairly good job of guarding against threats. That said, Macs are certainly not immune to malware and viruses. In 2019, a malware called OSX/CrescentCore was reportedly found on several websites and worked by installing an infected file or a Safari extension.

Practice secure web browsing

The vast majority of security breaches happen when a user installs programs, knowingly or unknowingly, or clicks on links in emails or on the Web that contain malware. Take these precautions to avoid intrusions:

  1. Never open email attachments from unknown senders especially those with file extensions that are for programs, i.e., DMG. These include attachments in emails from large companies and financial institutions. When in doubt, contact the sender to verify.
  2. Always hover over links before you click on them. If you receive an email with a link in it, hover over the URL to see where it links to and look for spelling or grammar mistakes, or any other indication that it’s a fraudulent link.
  3. Don’t automatically open any downloaded apps. Verify an app by taking a look at its name and its source information. If the site appears to be different from where you downloaded it, the app may be infected.
  4. When you try to watch content from any random website, many sites will ask you to download a plugin or video player. It’s best to avoid these sites altogether because many of them are known to host malware that can install itself.
  5. When in doubt, don’t take action. If you’re unsure about a link or app you are being asked to download, simply don’t click on it or download it.

Install antivirus scanners

It’s amazing how many Mac users don’t bother with an antivirus scanner. These tools are indispensable for keeping your systems and data secure. There are a number of excellent scanners out there, so make sure to pick a solution that covers both desktop and mobile devices to ensure optimal security. We can also help you pick the best solution for your business.

Consult IT experts

Strengthen the security of your computers, mobile devices, and network by working with an IT expert like us. We take the time to get to know how you use your devices to discover your security needs and recommend an integrated, effective solution for you. To learn more about how to safeguard your business, or if you are looking for an expert to help you find the best solutions for your business talk to GCInfotech about a free technology assessment.

Published with consideration from TechAdvisory.org SOURCE

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The 5 most common security breaches

These days, the security of various IT systems is constantly being called into question. From attacks on mobile devices to ever-increasing types of malware, many businesses are struggling to stay on top of their security. One of the best ways to stay protected is to be aware of common cybersecurity issues. To that end, here are five common ways your security can be breached.

#1. You are tricked into installing malicious software

One of the most common ways a system’s security is breached is through downloaded malware. In almost every case where malware is installed, the user was tricked into downloading it.

A common trick used by hackers is planting malware in software hosted on warez and torrent websites. When users visit the site, they are informed that they need to download the software in order for the site to load properly. Once downloaded, the malware infects the system. In other cases, hackers send emails with a malware-infected attachment.

There is a nearly limitless number of ways you can be tricked into downloading and installing malware. Luckily, there are steps you can take to avoid this:

  • Never download files from an untrusted location. If you are looking at a website that is asking you to download something, make sure it’s from a company you know and trust. If you are unsure, it’s best to avoid downloading and installing the software.
  • Always look at the name of the file before downloading. A lot of malware is often disguised with names that are similar to legitimate files, with only a slight spelling mistake or some weird wording. If you are unsure about the file, then don’t download it. Instead, contact us so we can verify its authenticity.
  • Stay away from torrents, sites with adult content, and video streaming sites. These sites often contain malware, so avoid them altogether.
  • Always scan a file before installing it. Use your antivirus scanner to check downloaded apps before opening them. Most scanners are equipped to do this by right-clicking the file and selecting Scan.

#2. Hackers are able to modify the operating system (OS) settings

Many users are logged into their computers as admins. Being an administrator allows you to change all settings, install programs, and manage other accounts.

If a hacker manages to access your computer with you as the admin, they will have full access to your computer. This means they could install other malicious software, change settings, or even completely hijack the machine. The biggest worry about this, however, is if a hacker gets access to a computer used to manage the overall network. Should this happen, they could gain control of the entire network and do as they please.

To avoid this, limit the administrator role only to users who need to install applications or change settings on the computer. Beyond this, installing security software like antivirus scanners and keeping them up to date, as well as conducting regular scans, will help reduce the chances of being infected, or seeing infections spread.

#3. Someone physically accesses your computer

These days, it seems like almost every security threat is trying to infect your IT infrastructure from the outside. However, there are many times when malware is introduced into systems, or data is stolen, because someone has physically accessed your systems.

Let’s say you leave your computer unlocked when you go for lunch and someone walks up to it, plugs in a malware-infected USB drive, and physically infects your system. They could also access your system and manually reset the password, thereby locking you out and giving them access.

Secure yourself by setting up a password to control access to your computer. You should also lock, turn off, or log off from your computer whenever you step away from it.

Beyond that, disable drives like CD/DVD and connections like USB if you don’t use them. This will limit the chances of anyone using these removable media to infect your computer.

#4. Someone from within the company infects the system

We’ve seen a number of infections and security breaches that were carried out by a disgruntled employee. They could delete essential data, or remove it from the system completely. Some have even gone so far as to introduce highly destructive malware. The most effective way to prevent this, aside from ensuring your employees are happy, is to limit access to systems.

Your employees don’t need access to everything, so reexamine what your employees have access to and make the necessary adjustments. For example, you may find that people in marketing have access to finance files or even admin panels. Revoke unnecessary access rights and ensure that employees only have access to the files they need.

#5. Your password is compromised

Your password is the main way you can verify and access your accounts and systems. The issue is, many people have weak passwords. And with the steady increase in the number of stolen user account data, it could only be a matter of time before they can crack your password and compromise your account.

To add insult to injury, many people use the same password for multiple accounts, which could lead to a massive breach. Therefore, you should use strong and different passwords for your accounts.

To further enhance your password security, utilize multi-factor authentication (MFA), which uses more than one method of verifying a user’s identity, such as a fingerprint or a one-time code.

To learn more about how to safeguard your business, or if you are looking for an expert to help you find the best solutions for your business talk to GCInfotech about a free technology assessment.

Published with consideration from TechAdvisory.org SOURCE

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Microsoft urges Windows users to install emergency security patch

Microsoft has warned Windows users to install an “emergency” out-of-band security patch.

The software giant said in an advisory that a security flaw in some versions of Internet Explorer could allow an attacker to remotely run malicious code on an affected device. A user could be stealthily infected by visiting a malicious web page or by being tricked into clicking on a link in an email.

“An attacker who successfully exploited the vulnerability could take control of an affected system,” said Microsoft.

Microsoft said the vulnerability was under active exploitation, though details of the flaw had not been made public.

More than 7 percent of all browser users are running affected versions of Internet Explorer 9, 10 and 11, according to recent data. All supported versions of Windows are affected, including Windows 7, Windows 8.1 and Windows 10, as well as several Windows Server versions.

Most users can install the patches using Windows Update.

Microsoft also issued a fix for its in-built malware scanner Windows Defender, which if exploited could have triggered a denial-of-service condition resulting in the app failing to work.

The company said no action was required by users to remediate the bug in Windows Defender.

It’s rare but not unheard of for Microsoft to release emergency security patches outside of its typical monthly patching cycle. The company typically releases security fixes in the second week of each month on its so-called Patch Tuesday, but will also release fixes for significant vulnerabilities under active exploitation as soon as they are made available.

Homeland Security warned in its own advisory urging affected users to install the patches.

To learn more about how to safeguard your business, or if you are looking for an expert to help you find the best solutions for your business talk to GCInfotech about a free technology assessment.

Published with consideration from TechCrunch.com  SOURCE

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Optimizing website images for SEO

Small- and medium-sized businesses are often tempted to relegate their search engine optimization (SEO) analyses to the free reports offered by online platforms like WordPress and Google Analytics. Unfortunately, those reports rarely provide the details you need to make improvements. One of the things they tend to glaze over is image optimization.

Do images really affect my SEO?

One of the reasons images tend to be overlooked when auditing SEO is because it’s easy to forget just how many images your website has. Maybe you only had a few photos on your homepage when you first built your site. Over time however, you probably added countless visual elements to blog posts, landing pages, and team photos — drastically increasing the influence of your images on your SEO.

Image resolution and load speed

The first thing to check is how your images affect your site’s speed. If you’re using ultra high-resolution photos, those with mobile devices or satellite data connections will have trouble loading your site. Site load times affect your site’s ranking on Google, so make sure to pair your images down to a more reasonable resolution and save them as web-friendly file types.

  • Choose the JPEG format for illustrations or big photos since it provides clarity and good colors in a smaller file size.
  • Select the PNG format to preserve background transparency.
  • Use the SVG format for icons and logos. Combine this with Javascript or CSS to resize SVG images without losing quality.

Keywords and image title

The days of keyword-stuffing are long gone, but that doesn’t mean you can get away with uploading images with filenames like “DSC2558.jpg”. Before doing so, make sure the names of your images are relevant to their content, such as “gym-trainer-helping-lift.jpg” or “call-center-customer-service.jpg”. This makes it easier for search engines to derive information from the images on a page.

“Alt text” and title text

Even though Google is getting better at recognizing image content without any help from text identifiers, describing your images in your website’s back-end is still important for SEO. Every image on your site should have enough text-based information without disrupting the user experience.
To see how this works in WordPress, open your site dashboard and click on Media. This will display all the images, videos, and audio there. Click on any photo and you’ll have access to text editing tools. Whatever you include in the Caption field will be shown below the image, so check that it corresponds with your content. If not, skip it. In this case, user experience takes priority over SEO.

The Alternative Text and Description fields will be visible to visitors only if the image doesn’t load or if they select it manually. They may not seem that important, but these should be considered non-negotiable for SEO purposes.

Check that your site is doing all these things before requesting another SEO report. If your score changes, audit your image optimizations regularly. If you’re still seeing red, there are a number of web- and cloud-based platforms that can help improve your content. Give us a call today to find out more!

Ask yourself what your website is doing for you and whether it’s aligned with your business needs and objectives. The GCInfotech professional web design team is here to help.

Published with permission from TechAdvisory.org. SOURCE

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Change old modes of thinking when migrating to the cloud

Not every business owner who migrates to the cloud achieves great results. As much as the service is touted with words like “freedom,” “productivity,” and “collaboration,” realizing the full benefits of the cloud is not a given. So if you’re thinking about transitioning to the cloud, how can you ensure you optimize the technology for your business? Well, it all starts with your attitude before migration. Here are some mental shifts you should make before getting started.

Consider cloud value over costs
When considering the cloud, too many entrepreneurs get hung up on costs. Instead, as a business owner, think about how the cloud impacts your business and saves you money. You must look at the cloud as no different than any other investment you made to grow your organization.

To help you make the proper shift in thinking, ask your IT leaders just how the cloud will benefit your business. They’ll mention how the cloud will provide you value, such as easier team collaboration and the ability for anyone in your organization to work anytime, anywhere.

Think “strategy” before migration
Once you’ve considered the value the cloud provides, you’ll likely come up with goals you’ll want it to accomplish for your business. If you haven’t, do it now, before signing up for the service.

Let’s say you want to gain the productivity benefits of letting your staff work remotely without sacrificing cybersecurity. Therefore, prior to rolling out the cloud in your company, have the specific goal of increasing the use of vetted mobile devices among employees.
Clearly define your cloud goals beforehand, then work with your IT staff to come up with the nuts and bolts of the plan for accomplishing that goal. By having a plan instead of just winging it, you’ll have a better idea of what you want to achieve, have the ability to recognize when you’re getting off-track, and be more prepared to make adjustments in case things don’t go as expected.

Learn to love the quickly evolving nature of the cloud
Compared to other IT tech, the cloud is still relatively new and subject to rapid change. New updates, features, and enhancements are rolled out regularly, so if you want to get the most out of your cloud, it’s best to keep up. Of course, this is a scary idea for many business owners and IT managers alike as fast-paced flux can feel like instability and chaos.

Some cloud services make it easier than ever to keep up with changes. Let’s take Office 365, for example. Adding users and implementing new changes can take mere minutes. Yes, adapting can be frightening, but just remember that Microsoft and your IT managers are in your corner. If you still have some bad memories of long and frustration-filled transition periods after updating your legacy technology, rest assured that updates to cloud-based services nowadays often only require a small learning curve. Most new features are intuitive by nature, making adjustment to these changes painless and problem-free.

One of the best ways to assure your cloud updates go as smoothly as possible is to have a cloud enthusiast who’ll be up to date on the newest features and enhancements and can quickly tell you whether or not an update will benefit your business.

Moving to the cloud is pretty much an all-or-nothing business decision. If you adopt it, the cloud will become an integral part of your business, and you and all of your staff will interact with it on a daily basis. So be prepared for a big transition and a big payoff of higher productivity and connectivity for your entire company.

To learn more about how to safeguard your business, or if you are looking for an expert to help you find the best solutions for your business talk to GCInfotech about a free technology assessment.

Published with consideration from TechAdvisory.org SOURCE

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