Tag Archive for: Microsoft 365

Your eyes aren’t fooling you – the default font for Microsoft 365 has changed

Microsoft 365 users are waking up to a major change in how they view their files after the office software’s default font finally began to change.

Aptos, which was previously known as Bierstadt, replaces Calibri, a long-serving font that became the default for the Microsoft 365 in 2007.

Microsoft describes Aptos as a “precise, contemporary sans serif typeface inspired by mid-20th-century Swiss typography.”

Microsoft has changed your default font

Aptos belongs to the “grotesque sans serif” genre, which is characterized by its block-style letters without calligraphic flourishes or contrast between thick and thin strokes, according to the new font’s designer, Steve Matteson, citing Helvetica as one of the genre’s most famed examples, which was created by Switzerland’s Haas Type Foundry in 1957.

Redmond first shared that it had started looking for a new default font in 2021, and by July 2023, it confirmed that Aptos would be rolling out to “hundreds of millions of users” of Word, PowerPoint, Excel, and Outlook users in the months following the announcement.

Principal Program Manager for fonts and Typography, Microsoft Office Design, Si Daniels, said that the new font should embody “professionalism, adaptability, subtle flourishes of expression, and more clarity.”

Given that few users opt to select another font other than the default, it clearly has a lot to live up to. Documents written in Aptos will now circulate in every single sector in a variety of capacities, highlighting the need for versatility above all else.

Besides Regular, Aptos is available in Light, SemiBold, Bold, ExtraBold, and an even heavier Black.

Moreover, Microsoft 365 users will continue to notice design tweaks and improvements beyond font changes – the company has also revealed a new theme, encompassing a new color palette, text styles, and more.

If you are looking for an expert to help you find the best solutions for your business talk to GCInfotech about a free technology assessment

Published with consideration from TechRadar SOURCE

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How Microsoft 365 can help your SMB grow

As the owner of a small- or medium-sized business (SMB), you may feel like you’re always stretched thin. You have to manage tight budgets, juggle multiple roles, and make sure your employees have the tools and resources they need to do their jobs. It can be tough to find time to focus on growing your business. But what if there was an all-in-one solution that could help you do it? Enter Microsoft 365.

Do more with less

Microsoft 365 is a comprehensive suite of tools and services designed to help SMBs get more done. It delivers the full power of Office apps, including Word, Excel, and PowerPoint, with the convenience of cloud-based collaboration. It also gives you access to features like secure file sharing, document workflow automation, and real-time communication. Best of all, Microsoft 365 is designed to work with the tools and services you already use.

With Microsoft 365, you can save time and money by eliminating the need for additional software or hardware. It’s easy to set up and manage, and it’s available at affordable price points. You can even use a single subscription to cover all the devices in your business, from PCs to phones to tablets.

Stay connected, wherever you are

By leveraging Microsoft 365, you can keep your team connected and engaged, regardless of their location. With cloud-based services like Microsoft Teams, you can have virtual meetings, chat with colleagues, and collaborate on projects in real time. And when you need to access files, emails, or other data while away from the office, you can do so securely with the Microsoft 365 mobile app.

Gain valuable insights with AI

Tools like Power BI and Azure AI enable you to gain valuable insights into your business. With Power BI, you can quickly create interactive dashboards that provide up-to-date information about the performance of your company. This can help you make better decisions and identify trends that could be a source of new opportunities.

Meanwhile, Azure AI allows you to leverage the power of artificial intelligence (AI) to improve customer service, automate processes, and optimize your business operations.

Secure your data

Finally, Microsoft 365 offers a range of advanced security features that help protect your data and keep your business safe. These include multifactor authentication, data loss prevention, and encryption to keep sensitive information secure. And if you ever need assistance with any of these functions, Microsoft’s world-class support team is always on hand to help.

In today’s competitive world, it’s essential for SMBs to have the tools and resources they need to succeed. Microsoft 365 can help you do just that. With its easy setup, affordable pricing, and powerful features, it’s a great way to give your business an edge. Try it today and see the difference Microsoft 365 can make in your SMB’s growth.

Don’t know where to get started? Contact us today! We’re here to help you discover the full potential of Microsoft 365.

If you are looking for an expert to help you find the best solutions for your business talk to GCInfotech about a free technology assessment

Published with consideration from TechAdvisory.org SOURCE

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A guide to sharing calendars in Microsoft 365

Microsoft 365 offers a convenient way to share calendars. In this guide, we will walk you through how you can quickly and easily do so to let others — even those without a Microsoft 365 account — view your calendar.

What is Outlook?

Outlook is a personal information manager from Microsoft, available as part of the Microsoft 365 suite. Aside from managing multiple email accounts, Outlook also allows users to quickly access calendar and task features. Users can also customize their view of Outlook through several ways, including the use of add-ons and plugins that improve productivity. Overall, Outlook is a powerful tool that can help individuals and organizations stay on top of their communications.

Use Outlook on the web

Outlook on the web is a free, web-based version of Microsoft Outlook that includes many of the same features as the desktop version. You can use Outlook on the web to access your email, calendar, contacts, and tasks from any computer with an internet connection.

Additionally, you can connect your Microsoft 365 or another email service based on Microsoft Exchange Online to Outlook. Through this integration, you can then easily share your calendar by following these steps:

  1. To access the Calendar, click on the calendar icon at the bottom of the page.
  2. Go to the Calendar page and find the toolbar at the top of your screen. Click on Share and then select which calendar you want to share with others. Remember that you can only share calendars that you own.
  3. Enter the email address or name of who you’d like to share your calendar with.
  4. To secure your calendar, determine the permission levels of your recipients. These options include:
    • Can view when I’m busy ⁠– allows users to view only certain details of your calendar when you’re busy
    • Can view titles and locations ⁠– shows users when you’re not available, including additional details such as the event’s title or location
    • Can view all details ⁠– lets users see all details about an event in your calendar
    • Can edit ⁠– enables permitted users to modify details in your calendar
    • Delegate ⁠– authorizes users to edit your calendar and share it with others
  5. The final step is to click on Share. You can cancel sharing your calendar by clicking on the Trash icon.

Another method of sharing your calendar is by publishing it and sending the URL to others. Here’s how you can do this:

  1. Go to Settings, then View all Outlook settings in Calendar.
  2. Click on Shared calendars.
  3. After you select Publish a calendar, choose which calendar to make public and how much information recipients will be able to see.
  4. Once you’ve set the permission levels, you can click Publish.
  5. Next, choose between an HTML or an ICS link. The HTML link allows recipients to view your calendar through a browser like Google Chrome or Mozilla Firefox. Meanwhile, users can use an ICS link to import your shared calendar and view it on their own Outlook calendar.

Share via Outlook.com

Just like Outlook on the web, Outlook.com allows you to share your calendar directly or publish it. The methods for sharing on these two platforms are similar, with the exception that you have just two choices for how recipients may utilize your calendar: Can view all details and Can edit.

Here’s how you can publish your calendar on Outlook.com:

  1. Open the Calendar view by clicking on the calendar icon.
  2. Go to the Settings menu and choose View all Outlook settings.
  3. Go to Calendar and choose Shared calendars.
  4. In “Publish a calendar,” choose the Calendar you want to publish and how much information it will show.
  5. Once you’re done, click on Publish and share your calendar either through an HTML or ICS link.

Easy access through Outlook on iOS and Android

If you’re on the go or don’t have access to your desktop, you can still share your calendar via Outlook’s mobile app by following these steps:

  1. On your Outlook app, select Calendar from the hamburger menu at the top-left corner of the screen.
  2. Go to Share then, under Add People, select the recipients you’d like to invite by inputting their names or email addresses.
  3. Next, go to the top-right corner of the app and tap on the Check button.
  4. To edit the permission level of a certain user, you can tap their name on the list of recipients. Like with Outlook on the web, you can choose the permission options such as “Only When I’m Busy,” “Only Titles and Locations,” “All Details,” “Can View,” “Can Edit,” and “Delegate.”
  5. If you want to remove a user from your recipients, go to the bottom of the page and tap on Remove.
  6. After you’ve set permissions, tap on the Check button at the top-right corner of the page to share your calendar with your selected users.

There’s no doubt that Microsoft 365 offers a variety of tools that help you stay organized. If you’re interested in learning more about the benefits of Microsoft 365, please don’t hesitate to contact us. Our IT experts will be glad to help.

If you are looking for an expert to help you find the best solutions for your business talk to GCInfotech about a free technology assessment

Published with consideration from TechAdvisory.org SOURCE

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Microsoft 365 data security: 7 Ways to boost protection

Microsoft 365 has become an incredibly popular choice for enterprises of all sizes looking for a comprehensive set of tools for staying productive and secure. But as with using any software, it is important to take steps to protect your data. In this article, we will discuss seven ways to boost data protection in Microsoft 365. We will also provide tips on how businesses and employees can stay safe online.

Secure mobile devices

It’s common for employees nowadays to use personal smartphones or computers to access their work email, calendar, contacts, and documents, especially if they’re working remotely. This is why securing employee-owned devices should be a critical part of protecting your organization’s data.

Installing mobile device management features for Microsoft 365 enables you to manage security policies and access permissions/restrictions, and remotely wipe sensitive data from mobile devices if they’re lost or stolen.

Turn on policy alerts

Establish policy notifications in Microsoft’s Purview compliance portal to help you meet your company’s data security obligations. With policy alerts on, your employees will receive tips about sending confidential information anytime they’re about to send messages to contacts outside of the company network. These preemptive warnings can prevent data leaks and also educate users on safer data sharing practices.

Use multifactor authentication

Using only a password to protect your Microsoft 365 accounts could lead to account hijacking, which could put your data at risk of being compromised. Enable multifactor authentication (MFA) so that users will be required to supply additional credentials on top of a password before they can access their accounts.

MFA makes it difficult for hackers to access your accounts since they not only have to guess user passwords, but they also need to provide a second authentication factor like a one-time SMS code or a fingerprint scan.

Avoid public calendar sharing

Microsoft 365’s calendar sharing feature allows employees to share and sync their schedules with their colleagues. However, publicly sharing this information exposes you to security risks because it helps attackers understand how your company works, determine who’s away, and identify vulnerable users. For instance, if security administrators are publicly listed as “Away on vacation,” an attacker may see this as an opportunity to unleash malware on unattended computers.

Apply session timeouts

Many employees usually forget to log out of their Microsoft 365 accounts and keep their computers or mobile devices unlocked. This could give unauthorized users unfettered access to company accounts, allowing them to steal sensitive data.

By applying session timeouts to Microsoft 365 accounts, email accounts, and internal networks, users will be automatically logged out after a period of inactivity. This can prevent hackers from taking over users’ devices and accessing private information.

Employ role-based access controls

Access management is another Microsoft 365 feature that will limit the flow of sensitive data across your organization. It lets you determine which users have access to specific files in your company. For example, rank-and-file employees won’t be able to read or edit executive-level documents, thus minimizing the risk of data leaks.

Encrypt emails

Encrypting classified information is your last line of defense against data breaches. If hackers intercept your emails, encryption tools will make files unreadable to unauthorized recipients. This is a must-have for Microsoft 365, where files and emails are shared on a regular basis.

Partner with us to ensure your organization’s Microsoft 365 accounts are always secure and compliant with changing data security requirements. Call us today and our IT experts will help find the right cybersecurity solutions for you.

If you are looking for an expert to help you find the best solutions for your business talk to GCInfotech about a free technology assessment

Published with consideration from TechAdvisory.org SOURCE

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