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Use These 5 Rules to Block Phishing Emails From Your Inbox

Your email inbox is likely rammed full of suspicious emails. Despite your best efforts, at some point, you’re bound to click on one; don’t worry, we all do it. However, you can try to keep your inbox phishing-free with a few simple tips and rules.

– Hover Over Links Before Clicking

One of the easiest ways to protect yourself from phishing attempts is to hover over any links before clicking them. This simple action can reveal the actual URL behind the anchor text, giving you a better idea of where it will take you.

When you hover over a link, make sure the URL matches the expected destination. If you expect to go to your bank’s website, but the URL looks unfamiliar or suspicious, it’s best to avoid clicking on it altogether.

Be particularly cautious of shortened links, as they can easily mask the true destination. Scammers often use link shorteners to hide malicious URLs behind seemingly innocuous ones. If you must click on a shortened link, consider using a URL checker to scan for potential threats.

URL checkers, such as VirusTotal or URLVoid, can help you determine whether a shortened link leads to a fraudulent or malicious site. So, just by taking a moment to verify the safety of a link, you can save yourself from potential headaches down the road.

– Set Up Email Rules and Filters

Another effective way to keep phishing emails at bay is to set up rules and filters within Outlook or another email client. These tools allow you to automatically sort incoming messages based on specific criteria, helping you separate legitimate emails from potential threats.

Start by creating rules based on the sender. Suppose you consistently receive phishing attempts from a particular email address or domain. In that case, you can create a rule that automatically moves these messages to a separate folder or marks them as spam.

Implementing language-based filters can also be helpful. Many phishing emails contain poor grammar, spelling errors, or unusual phrasing. By setting up filters that flag emails containing these red flags, you can easily identify and avoid potential scams.

Other filtering criteria might include subject lines containing urgent or threatening language, emails with attachments from unknown senders, or messages from countries where you don’t typically receive correspondence.

– Block Suspicious Email Addresses

If you spot phishing emails from the same sender, it may be time to take a more proactive approach. Most email clients offer the option to block specific email addresses, preventing future messages from reaching your inbox.

Blocking suspicious email addresses can provide extra protection against persistent scammers. Once blocked, these senders can no longer contact you, reducing the risk of accidentally falling for one of their schemes.

However, scammers may try to circumvent these blocks by creating new email addresses. Therefore, you need to consistently block suspicious senders and stay vigilant.

– Report Phishing Emails as Spam

When you come across a phishing email in your inbox, don’t just delete it—besides blocking the sender, take a moment to report it as spam. This simple action can have far-reaching benefits for both you and other email users.

When you report phishing emails as spam, it helps train your email client to recognize and filter out similar messages in the future. Over time, this can significantly reduce the number of phishing attempts that make it to your inbox.

Moreover, reporting an email as spam contributes to improving collective spam detection. Email providers use this feedback to update their algorithms, making identifying and blocking phishing attempts easier for all users.

– Regularly Update Your Email Client

One often overlooked aspect of protecting yourself from phishing emails is keeping your email client up-to-date. Software updates usually include important security patches and improvements that can help detect and prevent the latest phishing techniques.

Just regularly update your email client to ensure you have access to the most recent security features and spam detection algorithms. These updates can be the difference between falling victim to a phishing scam and avoiding it altogether.

Most email clients offer automatic updates. So, it gets easy to stay protected without much effort on your part. However, if you’re prompted to install an update manually, don’t put it off—take a few minutes to complete the process and give yourself that extra peace of mind.

So, by following these simple rules—hovering over links, setting up filters, blocking suspicious senders, reporting spam, and keeping your email client updated—you can significantly reduce your risk of falling for a phishing scam. And if you do slip up, don’t panic; you can still mitigate the phishing damage.

If you are looking for an expert to help you find the best solutions for your business talk to GCInfotech about a free technology assessment

Published with consideration from MakeUseOf.com SOURCE

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The state of ransomware today and what it means for your business

Ransomware has become one of the most persistent cyberthreats, affecting organizations of all sizes across the globe. These attacks, which hold data hostage in exchange for payment, are evolving rapidly as attackers adopt new tactics that leave businesses scrambling to respond. For business owners and leaders, understanding the current state of ransomware is crucial for protecting their organizations from potentially devastating consequences.

Ransomware today: A shifting landscape

The ransomware threat landscape has never been more dynamic. While joint efforts by law enforcement and security agencies have led to takedowns of major ransomware groups, smaller and more agile gangs have quickly filled the void.

One key trend is the emergence of new ransomware strains, often rebranded or derived from leaked and purchased code. These groups are working faster, starting negotiations just hours after stealing data.

Most alarmingly, “double extortion” tactics have become the norm. Attackers no longer settle for encrypting company data; instead, they also steal sensitive information, threatening to leak it publicly unless their ransom demands are met. This shift has rendered encryption-only attacks nearly obsolete.

Certain sectors have also become primary targets for ransomware groups. Healthcare organizations, educational institutions, and government agencies remain top priorities for cybercriminals due to the sensitive nature of their data and their perceived vulnerability. These industries accounted for nearly half of publicly disclosed attacks in 2024, according to a BlackFog report.

For business owners and leaders outside of these sectors, it’s crucial to note that no industry is truly safe. The rise of Ransomware-as-a-Service, or RaaS, has made it easier for more and less skilled cybercriminals to target businesses of all sizes with advanced ransomware.

How law enforcement and enterprises are fighting back

Despite the growing complexity of ransomware, there is hope on the horizon. Law enforcement agencies and international collaborations have made significant headway in disrupting major ransomware operations. High-profile takedowns, such as Operation Cronos, have resulted in a decline in the overall volume of ransom payments — a promising trend for businesses worldwide.

However, the fight against ransomware doesn’t solely rest on external actors. Enterprises are adopting the following proactive measures to safeguard themselves:

  • Implementing zero trust architecture – Zero trust is a security model that assumes that threats exist both outside and inside an organization, requiring strict verification for all users and devices attempting to access resources.
  • Adopting endpoint detection and response (EDR) solutions – EDR tools provide real-time visibility into the devices connected to a network, enabling businesses to detect, investigate, and swiftly respond to threats before they can cause significant damage.
  • Conducting regular cybersecurity drills – Simulating an attack can help identify weaknesses, prepare employees, and ensure the organization can respond quickly and efficiently in the event of a real breach.
  • Maintaining immutable backups – If ransomware infiltrates your system, immutable backups provide a secure way to restore operations without paying the ransom.
  • Staying vigilant with patches and updates – Attackers cannot take advantage of outdated technology when you regularly update your software and systems.
  • Leveraging artificial intelligence (AI) tools – Just as attackers are exploring AI-based methods to enhance their operations, businesses can use AI for advanced threat detection and automated responses to preempt attacks.

Our security experts can help you build a comprehensive cybersecurity strategy that includes proactive measures and rapid incident response capabilities. Contact us today to learn more about how we can protect your business from ransomware attacks.

If you are looking for an expert to help you find the best solutions for your business talk to GCInfotech about a free technology assessment

Published with consideration from TechAdvisory.org SOURCE

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Windows 10 is nearing its end of life — here’s what you need to know

Microsoft will officially cease support for Windows 10 in October 2025, marking the end of an era for one of the most widely used operating systems. But there’s no need to worry just yet, you still have plenty of time to prepare. To help you navigate this transition, we’ve put together a straightforward guide to explore your next steps.

What happens when Windows 10 support ends?

Your computer won’t suddenly stop functioning after support ends. You’ll still be able to access your files, browse the web, and carry out everyday tasks as usual. However, there’s an important drawback: Microsoft will no longer provide security updates, bug fixes, or technical support. Over time, this could leave your system increasingly vulnerable to security threats and performance problems.

Why won’t Microsoft support Windows 10 anymore?

You might be wondering, “If Windows 10 still works so well for millions of users, why is Microsoft ending its support?”

The short answer is planned life cycle management. Technology evolves quickly, and continuing to support older software takes up significant resources. Microsoft typically provides support for its operating systems for about a decade, and Windows 10, released in 2015, will reach its 10-year mark by October 2025. This timeline aligns with industry standards and ensures a predictable transition for users.

But there’s another big reason: Microsoft wants to shift focus to Windows 11, their newest and most secure operating system. Windows 11 is designed to take advantage of newer hardware, enhance data security, and integrate innovative tools such as AI-powered assistants. These advancements require a more sophisticated foundation than what Windows 10 was designed for. By encouraging users to move to Windows 11, Microsoft can prioritize enhanced security, performance, and cutting-edge features while streamlining the infrastructure behind the scenes.

While switching over to a new operating system might seem inconvenient at first, it represents a broader shift toward a future of safer, more efficient, and highly capable computing.

What are your options after the Windows 10 end of life?

To stay protected, it’s important to plan your next steps well before the support window closes.

Option 1: Buy a new PC with Windows 11 preinstalled

If your current device is getting a little sluggish or outdated, this might be the perfect opportunity to upgrade. Most new computers now come with Windows 11 already installed, giving you the latest features, security updates, and a more modern interface.

Some retailers even offer trade-in deals or discounts if you hand over your old Windows 10 device, which is a great way to offset the cost.

Option 2: Upgrade your current operating system to Windows 11

You may not need to purchase a new device to experience Windows 11. Many Windows 10 PCs are eligible for a free upgrade, provided they meet the necessary hardware requirements.

To find out if your device is compatible, download Microsoft’s PC Health Check Tool. This tool will quickly scan your system and confirm whether it’s ready for the upgrade. If your hardware passes the test, the upgrade process is straightforward, allowing you to access the latest updates and features without missing a beat.

However, if your PC doesn’t meet the requirements, don’t attempt to force the upgrade, as this could lead to stability issues. To ensure a smooth transition, it’s always best to follow Microsoft’s official guidelines.

Option 3: Keep using Windows 10

Yes, you can keep using Windows 10 after 2025, but it comes with risks. Without official support or updates, your system will become increasingly vulnerable to malware and security threats.

If you decide to stick with Windows 10, consider installing strong third-party antivirus software and exercising caution when downloading files or clicking on links. Microsoft may offer extended security updates for a fee, but the details for everyday users are still developing at this time.

Option 4: Explore alternative operating systems

If you’re open to exploring something new, consider switching your PC to a completely different operating system such as Linux. Known for its security, flexibility, and frequent updates, Linux is a favorite among tech-savvy users.

However, it’s important to note that Linux comes with a steeper learning curve and may not support all of your current apps and programs. Before making the switch, back up your data and do thorough research to ensure it’s the right fit for your needs.

If you are looking for an expert to help you find the best solutions for your business talk to GCInfotech about a free technology assessment

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How to pick the right antivirus software for your SMB

When running a small or medium-sized business (SMB), security should never be an afterthought. With cyberattacks becoming more advanced, having reliable antivirus software is one of the most effective ways to protect your sensitive data. However, choosing the right antivirus software isn’t as simple as picking the first one you come across. The wrong choice could lead to poor performance, unnecessary expenses, or, worse, vulnerabilities in your defenses. Here are five key factors to consider before purchasing antivirus software.

Cost

Sticking to a budget is essential, but cost should be more than just the sticker price when evaluating antivirus solutions. Instead, think of it in terms of value for money.

What to consider

  • Free vs. paid versions – While free antivirus software might seem like a cost-effective solution, it often lacks features such as advanced threat detection, multidevice support, or customer service.
  • Pricing plans – Does the software offer flexible pricing plans that scale with your business? Many antivirus providers offer packages designed specifically for SMBs, with options for a limited number of devices.
  • Hidden costs – Watch out for hidden costs such as additional fees for technical support, upgrades, or advanced features not included in the basic package.

Speed and performance

Slow, resource-heavy software can cripple productivity. Antivirus software is meant to protect your system, not bog it down.

What to consider

  • System impact – Will the antivirus software slow down your devices? Some solutions are notorious for eating up processing power, making simple tasks like opening applications painfully slow.
  • Scan speeds – How fast can the software run a full system scan? It should strike a balance between thoroughness and efficiency, ensuring minimal disruption to your team’s workflow.
  • Smart scanning options – Look for features such as scheduled scans or smart scanning, which allow the program to run background checks during low-usage times.

System compatibility

Every business uses a mix of devices to operate, which can include PCs, Macs, tablets, and smartphones. The antivirus software you choose should be compatible with your setup.

What to consider

  • Operating systems – Does the software support the operating systems your team uses? Some antivirus programs are optimized for Windows, while others are better suited for macOS or Linux environments.
  • Device coverage – How many devices can you protect under a single license? Keep in mind that many SMB packages allow for a specific number of installations, so ensure you have enough to cover your team’s equipment.
  • Mobile compatibility – With employees often working on the go, your antivirus software should extend its defense to mobile devices.
  • Cross-platform protection – If your office uses a mix of operating systems, look for an antivirus solution that offers protection for all of them.

Comprehensive protection

Antivirus software should do more than just scan for viruses. It should also defend against evolving cyberthreats.

What to consider

  • Features – Look for features beyond basic virus detection, such as ransomware protection, phishing prevention, and firewall integration.
  • Real-time monitoring – Does the software constantly monitor threats, or does it only check during scheduled scans? Real-time monitoring is crucial for businesses that need 24/7 defense.
  • Web protection – With so much business conducted online, antivirus software should be capable of safeguarding your web browsers against malicious sites and downloads.
  • Cloud-based updates – Threats evolve daily. Ensure the software offers automatic, cloud-based updates to keep your protection current.

Customer support

Even the best antivirus software can run into hiccups, and when that happens, having access to reliable customer support can make all the difference.

What to consider

  • Documentation – Check if the antivirus provider offers detailed user guides, FAQs, or video tutorials to help your team use the software effectively.
  • Support channels – Does the company offer support via email, phone, or live chat? 24/7 availability is ideal if you operate outside traditional business hours.
  • Response times – How quickly does the support team resolve issues? A delayed response during a real security incident can be catastrophic.

Choosing antivirus software may feel like a chore, but investing a bit of time upfront can save you from major headaches and even bigger losses. Focus on these five factors, and you’ll be set to find a solution that’s tailored to your SMB’s needs.

Still not sure where to start? Contact our cybersecurity experts for personalized advice.

If you are looking for an expert to help you find the best solutions for your business talk to GCInfotech about a free technology assessment

Published with consideration from TechAdvisory.org SOURCE

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The 5 most common security risks to your IT and how to address them

Security breaches often stem from a handful of common threats, both internal and external. Identify the five most IT security risks and learn how to address them effectively to keep your systems safe.

Accidental malware installation

Malware, also known as malicious software, is software created that causes damage to computers, servers, or networks. It ranges from viruses and worms, to ransomware and spyware, and is capable of stealing sensitive data or causing significant harm to systems. Malware can be inadvertently installed through various means, often by downloading software from untrusted sources. For example, torrent websites may prompt users to download software for proper functionality, only to include malware as part of the installation. Additionally, hackers may send emails with infected attachments or links to malicious websites disguised to look official.

You can avoid malware installation by implementing the following best practices:

  • Download only from trusted sources: Ensure that any software is from a reputable website. Be vigilant about the URL, as cybercriminals often create fake sites with slightly altered addresses, such as “www.g00gle.com” instead of “www.google.com.”
  • Inspect file names: Malware often masquerades as legitimate files, using similar names with slight variations. If in doubt, do not download the file and, if it’s from someone you know, verify its authenticity.
  • Scan before opening: Scan all downloaded files with antivirus software before accessing them.
  • Avoid risky websites: Steer clear of torrent sites, adult content, or platforms that stream pirated videos, as these often harbor malware.

Unauthorized admin access

Many users operate their computers with administrator privileges, allowing them to install software and change settings. If a hacker gains access to an admin account, they can control the system entirely, potentially exposing sensitive data and network integrity.

There are two key ways to mitigate this risk:

  • Restrict admin rights: Grant administrative access only to users according to their responsibilities. By restricting admin privileges, you can minimize the impact of a compromised account.
  • Integrate antivirus software: Utilize antivirus software and regularly update it to recognize new threats. Furthermore, routine scans can help recognize potential threats early, providing an additional layer of security against malware that may exploit admin access.

Physical access to your computer

Allowing physical access to your computer can lead to serious security issues, such as malware infections or data theft. For example, if you leave your computer unlocked, someone could easily insert an infected USB drive or even reset your password, exposing your system and sensitive information.

To enhance your computer’s physical security, consider these practices:

  • Use strong passwords: Always secure your computer with a strong, unique password.
  • Lock your computer: Make it a habit to lock, turn off, or log off your device whenever you step away, preventing unauthorized access to your files.
  • Disable unused drives and ports: If you don’t use certain drives, such as CD/DVD or ports like USB, disable them in your system settings. This reduces the risk of someone using removable media to introduce malware or steal data.

Insider threats

Insider threats are internal security risks that most often originate from employees. These risks can arise from malicious intent, such as a disgruntled employee deleting crucial data, or from negligence, where a worker inadvertently introduces malware. Both scenarios can lead to significant damage to your IT systems.

To mitigate insider threats, you should restrict access to files and systems based on each employee’s role, similar to addressing unauthorized admin access. For example, there is no reason a member of the marketing team should have unrestricted access to confidential financial data. Additionally, regularly review and revoke any unnecessary access rights (such as when an employee transfers to another department or leaves the company) to further minimize potential harm.

Compromised passwords

Weak passwords are a leading cause of security breaches, with 35% of respondents in a Forbes Advisor survey identifying them as the source of their data breaches. Beyond setting easily guessed passwords, individuals often recycle them across several accounts, increasing their vulnerability to a major security breach.

To strengthen password security, follow these recommendations:

  • Create strong, unique passwords: For each account, choose complex passwords that include a combination of capital and lowercase letters, numbers, and special characters. Also, consider using passphrases instead of passwords. Passphrases are easier to remember than complex passwords but are significantly harder to crack, providing enhanced security without the burden of memorization.
  • Implement multifactor authentication (MFA): Enhance your security by requiring verification methods in addition to your password, such as a fingerprint or a one-time code.

Understanding the most common security risks and incorporating the right security strategies will help secure your business IT against both external and internal threats.

If you are looking for an expert to help you find the best solutions for your business talk to GCInfotech about a free technology assessment

Published with consideration from TechAdvisory.org SOURCE

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