Here’s a question for all of you – when’s the last time you updated your content management system? Have you been paying attention to all the patches and major updates that have been released of late?
If your answer to that last question was no, then you should definitely start. A CMS is a great way to maintain a highly-dynamic blog or website, sure…but if you aren’t taking the necessary steps to maintain it, then it’s going to end up being a way bigger headache than it’s worth. Trust me on this.

Security

Without a doubt, the best argument in favor of regular updates is security. It seems like every other day we’re uncovering some new vulnerability that needs a hotfix or some new glitch that needs to be patched out. If you’re not staying abreast of the latest security patches for your CMS – and that includes your plugins, without a doubt – then you’ll have only yourself to blame if your website ends up compromised.

I’m not saying you need to download every major update for your CMS – just that you need to pay attention to the security fixes the developer releases, and make a point of downloading them.

Usability Concerns

It may not be as compelling a reason as keeping your blog safe, but in plenty of cases, a CMS update will include a number of quality-of-life changes to the platform. These minor modifications and small tweaks can potentially make the system considerably easier to use, in addition to sorting out a host of bugs which – while not necessarily security threats – can be a significant hindrance all the same. To be honest, it’s your call whether a bugfix is worth updating for, but it usually is.

Keeping Up With The Ever-Changing Web

One of the biggest challenges many businesses face with the modern web is the fact that it’s so fluid. What I mean by that is that it’s constantly changing. What catches the interest of an audience one day could be completely irrelevant the next; a new technology that seems like a hot up-and-comer one week might fade into obscurity just a few months down the line. It’s into this constantly-changing landscape that you’re thrusting your website – and more importantly, your content management system.
A regular update schedule is one way of dealing with the ever-shifting web – so be sure you apply those updates as necessary.

Access To Newer And Better Features

Major updates to a CMS generally include a host of awesome new features, many of which can make your life a great deal easier as a content creator. While you shouldn’t dive into an upgrade simply for the sake of it, it could be worthwhile to move to a new version if something comes along that adds value to your platform and improves your workflows. Again, that’s your call.

Your Plugins Are Eventually Going To Update, Too

You’re probably at least a little surprised to see an entry like this make the list – after all, one of the strongest arguments in favor of not updating is that it could completely bork your plugins. Thing is…your plugins have their own update schedule. You need to pay attention to that every bit as much as you need to pay attention to your CMS.

In Closing

There’s really nothing more to be said here. As a content creator and webmaster, it falls to you to ensure your CMS is working properly. A big part of that is making sure it’s up to date – in addition to being less functional, an outdated CMS can represent a whole host of security threats that you definitely don’t want associated with your website.

Crafting a beautiful website is important, and not as difficult as it may seem. Keep these guidelines in mind and you’ll be able to build the prettiest online platform possible.

Ask yourself what your website is doing for you and whether it’s aligned with your business needs and objectives. The GCInfotech professional web design team is here to help.

Published with consideration from Business 2 Community SOURCE

Legal and business professionals today face many challenges. They need to ensure compliance, and make sure their documents are secure and easily shared with teams and clients. They expect their technology solutions to reduce overhead, increase billable hours, enhance productivity, and provide the ability to work anywhere, anytime.
Office 365 provides solutions to address these challenges and more, helping to increase the number of hours that lawyers have available to spend on their client’s needs resulting in increased client referrals and revenue.

Why Office 365?

Cloud-powered Office 365 has the applications you know—always up to date and accessible from virtually anywhere. It includes enterprise-grade services such as online storage for secure document sharing, real-time co-authoring to help improve collaboration, and productivity tools such as content management, enterprise search, and social, while simplifying IT management and reducing IT expenditure.

A secured enterprise-grade cloud-based platform

Office 365 is compliant with world-class industry standards, including ISO 27001, EU Model clauses, HIPAA BAA, and FISMA. It has built-in capabilities such as permissions, versioning control, eDiscovery, and records management to ensure documents are managed, controlled, archived and can be retrieved in one place with reduced overhead.

Get work done from anywhere and anytime

You can get to your applications and files from virtually anywhere—PC, Mac, tablets, and most mobile devices—and they’re always up to date. Collaborate on matters with teammates, share documents with clients, and connect with other lawyers.

Store, access, and share documents securely from anywhere

OneDrive for Business is your online briefcase. With 1 TB of cloud storage, you can store and access your matter documents at any time online or offline, and securely share them internally with your team or externally with clients. Reduce the amount of paper you need to carry and the time spent searching for the latest version of documents.

Simple administration and rock-solid security

With Office 365, your data is protected and control is even easier. There’s step-by-step deployment guidance, and you can manage your users and services from a single admin portal. Office 365 has built-in security that deflects malware, spam, phishing attacks, and other threats. And if you need to, you can connect with an Office 365 expert for migration, custom work, and ongoing support.

Migration to cloud on your own terms

Understanding that not all firms and organizations are the same; organizations can make their journey to the cloud at their own pace. Organizations can choose from a full cloud-deployed environment to a hybrid or full on-premises environment to best meet their needs or compliance requirements.

Why Matter Center for Office 365?

Microsoft Corporate, External & Legal Affairs developed Matter Center for Office 365, a SharePoint-based document management and collaboration solution. It takes advantage of all the deep enterprise content management capabilities that the SharePoint platform provides, and offers many additional benefits of being integrated into the Office 365 platform, including: integration with Outlook and Word, rich content search and discovery with Delve, analytics with Power BI, personal document storage and collaboration with OneDrive for Business, extensive compliance, management and security, and a growing list of capabilities as Office 365 continues to move forward.
Matter Center for Office 365 improves the way law firms and attorneys work together by making it easier to organize files by client and matter, review documents, and find information when needed, all without ever leaving Microsoft Word or Outlook.
Are you ready to embrace the cloud with a solution like Office 365? Give us a call, and talk with us about a cloud migration today.

Published with consideration from Microsoft SOURCE

Office 365 – Different subscription models, different backup possibilities.

One of the most frequently talked about topics in the IT field is the cloud. It seems to be almost everywhere, and as we have pointed out in previous blogs, there are definitely some advantages to this concept. By reducing capital costs – licensing, hardware, and software – companies are able to streamline and improve accessibility and flexibility across the organization.

What is Office 365

Microsoft introduced Office 365 in 2011 as a software plus services subscription – a combination of an online service, Office web-based applications, and Office software subscriptions. Currently there are at least 12 pricing tiers to choose from – for personal, business and enterprise use. The Enterprise E1 through E4 versions of Office 365 are the most likely versions that businesses will choose.

Exchange Online, Skype for Business, and SharePoint Online are services that are provided solely in the cloud. This means that users do not have to worry about the maintenance of the programs or the administration of a server. Updates are also installed automatically and are immediately available.

Microsoft Office can either be completely downloaded and installed or streamed (Click-to-Run). The latter means that the applications are downloaded from the Internet and not permanently installed. The streaming feature supports client computers that are running at least the Windows 7 operating system.

Dangers of data loss while using Office 365

Microsoft has guaranteed a 99.9% availability of all applications and services in Office 365 throughout the year, however, moving everything into the cloud can be a dangerous decision. Even though Microsoft guarantees an almost 100% availability of their services, it does not mean that the client’s data is 100% safe and secure.

When an Office 365 user solely relies on the normal backup provided by Microsoft, they could eventually find themselves in trouble because Microsoft is not offering a backup service for its online service. This may be not very important for the online versions of Office since you can – and you should– always save your important documents locally. But this feature is not possible with versions of Exchange and SharePoint Online, which can be potentially risky.

For example, an Exchange Online mailbox is configured to retain deleted items for 14 days by default. You can use the Shell to change this setting to a maximum of 30 days. After 30 days the items are permanently removed. If you need to retain deleted items for longer than 30 days, you have to place the mailbox on In-Place Hold or Litigation Hold, which can only be done if you’ve subscribed to the Exchange Online Plan 2.

SharePoint Online shares a similar story. It creates a backup of the data every 12 hours and those backups are retained for 14 days. In order to restore the full site collection, you must put a service call into Microsoft technical support. And the only supported restore option is a full site restore, meaning you will lose all the current data being hosted. Additionally, if you want to recover a single item that was moved to the recycle bin, it can be restored within 30 days. All items are automatically and permanently deleted 93 days after they were originally recycled.

The real issue is that the backups they are offering are only for data recovery in a case where Microsoft’s data center goes down. If a customer deletes any item by mistake, and it’s not restored within the retention window, it’s gone forever. This is why it is absolutely necessary for enterprises to have a specific backup plan up and running. Since Microsoft is not able to provide a real backup for its cloud services companies have only one option – to find a 3rd party backup software solution.

How can I back up Exchange or SharePoint Online data?

One option for backing up your emails from Exchange online is to back up your Office 365 email database to your local computer. Since this would require Outlook software on each computer for this task, this method can be used only by individuals. Enterprises need a more advanced and automated solution. Several vendors offer solutions to make backups of data stored in the cloud, however there is currently no sole product available on the market that provides comprehensive protection for all Office 365 data.

So, does it pay to subscribe to a higher-priced tier of Office 365 in regards to backups? No, not really. There is no real benefit to except that the data is kept a little bit longer on the Microsoft servers before they are permanently deleted. Companies must still have an efficient backup solution in place if documents are to be restored for business, regulatory or compliance purposes.

To learn more about how to safeguard your business, or if you are looking for an expert to help you find the best solutions for your business talk to GCInfotech about a free technology assessment.

Published with consideration from Kroll Ontrack SOURCE