Privacy and security are major concerns for businesses developing a data protection strategy. Ensuring critical data is safely backed up, kept private, and readily available is essential to maintaining productivity and eliminating downtime caused by data-related interruptions or malfunctions. Implementing a data backup plan that meets your privacy and protection needs is a business priority.

Online backup services provide an ideal combination of protection and privacy. Most of them offer a variety of unrestrictive options that encourage businesses to scale plans to fit their specific security, storage space, and pricing needs.

Utilizing a trusted cloud service for data backup promotes heightened privacy and protection for your critical files in a number of ways:

  • Keeping data backups offsite ensures data is protected from physical harm such as theft or natural disasters like fires, floods, etc.
  • Having backups in the cloud allows for remote management and data is able to be restored to any location with internet access.
  • The redundancy used in the online backup process provides the assurance that there will always be a backup available, no matter what.
  • Data is always stored safely using a highly secure encryption process and many services also offer a private key for extra protection.

Some industries are governed by strict regulations and are required to follow specific guidelines for storing and backing up sensitive data. Most online backup services are able to work with individual businesses to ensure they are meeting compliance regulations and mandates. It’s important to do your research before signing up with any cloud service; make certain you know their privacy policies and security procedures. The success of your business can only be improved by taking the appropriate measures to fully safeguard your data. Whether your business is regulated or not, data security and privacy should be a priority in your online backup strategy.

Sources:
Maier, Fran. “Can There Ever Really Be Privacy in the Cloud?” Mashable. N.p., 19 Oct. 2011. Web. 06 Jan. 2014.
Spector, Lincoln. “Is Cloud-Based Backup Safe?” PCWorld. N.p., 22 Aug. 2011. Web. 06 Jan. 2014.

We all know technology is evolving rapidly – at times it can feel like software companies release a new update each week. It can be exhausting to keep up. But when it comes to business, technology is either helping your company to succeed or holding it back from doing better things. To make life easier, here are four ideas on how to use technology to keep costs down and staff productivity up.

Work together from anywhere

With the onset of Cloud technology, it’s now possible for your employees to work easily from anywhere – be it Bangkok, Belize or Boston. With Cloud-based suite products, employees can log on from remote locations and access company files. All they need is a web-enabled device.

Cloud-based technology also makes it easier than ever for your staff to collaborate. While one employee is in a coffee shop in Vancouver and another is at a desktop in your office, they can both be editing the same document at the same time. This makes it easy for your staff to remain on the same page, both literally and metaphorically, which in turn boosts both productivity and profits.

While many SMBs use public Cloud applications like Google Drive, Dropbox and Evernote, private pro-level options are available, which come with more security and more features.

Keep all your data in the Cloud

The fact is that searching through spreadsheets for information stored in bloated data sets can be a huge waste of time. By having all your data in the Cloud, all your information will be in one place. So when you’re looking for that critical client receipt for your taxes, you’ll know where it is immediately.

Thanks to its remote access and collaboration possibilities, the Cloud also gives you and your staff easy access to all of your data wherever in the world you are.

Identify bottlenecks and upgrade your technology

Facing the facts about your current technology is key to increasing productivity. Yes we know you love your tablet from way back in 2008. You even named her Susie, after your niece, because they’re both so darn creative. But let’s face it, Susie is old now and is slowing down your business. She’s served you well, but it’s time to upgrade.

And desktops aren’t the only technology that can slow you down. There are also unreliable internet connections, obsolete software and outdated email providers. The list goes on…

The solution is to take a careful inventory of your current IT technology and see what’s keeping your business from reaching its true productivity potential. After you have your list, update your technology accordingly. Then create a plan to regularly upgrade your IT resources, so your employees are never being slowed down.

Outsource your IT

As the old saying goes, ‘out of sight, out of mind’. Whether you have a part-time contractor or a fully-staffed IT department, the mere presence of tech staff onsite in your workplace can be a distraction. When you’re focusing on sales or setting up meetings with potential clients, a knock at your door from your IT colleague – because he or she has just discovered a glitch in your system – can take you out of the flow of the task at hand.

On the other hand, outsourced IT departments are proactive in preventing technical issues from popping up in the first place. They’ll fix problems without you even knowing they existed, and without distracting you from your core work. All of which means a great boost to your day-to-day productivity – and therefore profitability.

Want to know more ways IT can enhance your company’s productivity? Contact us today to learn how.